|
|
Bath Saracens Committee Minutes 2003-2004 Season |
| Click here to see last season's minutes |
| AGM - 10th June 2004 |
|
Present: 16 Club Members
1. Minutes of the last AGM: Agreed as a true and accurate record of proceedings. (Proposed P Kavanagh/ Seconded L Garton) 2. Club Captains Report: Les gave a very brief report saying that he had covered everything at the Club Dinner. He did however say that although only 8 of the 28 matches played were won he felt reasonably satisfied with the season overall. Given the struggle of previous years to put together a team availabilities for most weeks were sufficient to put out a team without too much difficulty. An influx of students had helped and although some had now moved on he hoped others would take their place. He wished the incoming Skipper all the best for the season ahead. (Proposed B Hodkinson/Seconded P Cheese) 3. Secretary's Report: Mike reported that the Committee had met a total of 12 times, once every month from June 03 through to May 04. At the RFU level there was not a great deal to report, the season being very much a "normal" one. The RFU didn't make any surprising announcements re finance or league structures. The two issues that would have had an impact on us. They did however introduce an annual grand draw which on the face of it would be an easier way to raise funds than our annual Xmas draw. The Committee however decided that they would not participate but would review the decision this season. ACTION: COMMITTEE
However at the local level it was decided Somerset Two would be deregulated. This meant that a. No requirement for compulsory player registration b. Matches could be played containing an unlimited number of unregistered or borrowed players, but not more than 2 foreign players. c. Match result cards need not list the names of players but should still contain the match result, be signed by referee and captains and be posted as per normal. d. There would be no limit on the number of replacements and or substitutes. e. Players registered at level 8 or above could not play at this level. The only trouble with this deregulation policy was that referees were more often that not unaware of the new ruling. Hopefully next season this issue would be addressed, and Mike said he would certainly do all that he could to ensure this. ACTION: Mike York
On the playing front we competed and lost in round one of the Somerset Cup but withdrew from the Junior Vase without fulfilling our first round fixture against Broad Plain. This means that we were not invited to play in this cup competition in the coming season. We were also invited to participate in the Bath Combination 7s but declined. Next season Somerset Two will consist of 8 teams although as one of them is Cheddar Valley it could well again reduce to 7 giving us 12 league fixtures. We lose Blagdon and Avonvale who were promoted but gain Old Sulians and Martock. Socially, Brendan Hodkinson was thanked for his efforts throughout the season for arranging a number of events, and of course as usual Si Walker was thanked for another excellent "tooring" weekend. The Club Dinner proved a great success although with only a week to go numbers were low, but a last minute ring round ensured that over 50 people attended and the upper room in the Bath Clubhouse turned out to be just perfect. Gareth Hind who once again produced regular newsletters and Treasurer Hugh Sawyer, who took on the role of Web Master with great aplomb, were both thanked for their efforts. Finally, for the record the seasons awards went to : Players Player - Martin Ellis Captains Award - Steve Hiscox Clubman of the Year - Brenden Hodkinson Most improved player - Andy Powell (Proposed R Garton/ P Oliver) 4. Treasure's Report Members unanimously agreed that under the provisions of the RFU Rule 21.5(c) the Club would as usual opt out of formal audit or examination by a qualified accountant of the Club's annual financial statement. Hugh Sawyer reported that although the accounts were only provisional the overall £316 loss could turn into a surplus as there were a number of outstanding receipts. Another problem Hugh faced was that he had received no bills for catering for the past two seasons and as a result this was the significant element of the £1730 shown in the creditors entry. Main points in brief : Transport -costs down as only one coach this season. Dinner - remarkably showed a surplus thanks to Mike York forgetting to order a sweet. Clothing - Stock in hand £294, but loss incurred when £227 pounds worth of stock stolen. Toor - Also unusually showed a surplus. Fund Raising - Main income was from the Xmas Draw (£330). Donations - £950 from RFU, £200 from Exclusively Kitchens, £420 from CSSC and £200 from VP's. Hugh concluded by saying that the Club had a healthy amount of savings but if it were not for the unexpected windfall from the CSSC a significant loss would have been posted. He urged the incoming Committee to review expenses and increase income through improved fund raising activities. ACTION: COMMITTEE
(Proposed T Croft/ L Garton) 5. Annual subscriptions It was unanimously agreed to maintain annual subs at £20 and to continue to charge students and any others on low income £10. 6. Election of Officers Chairman - David Pyles L Garton/ P Kavanagh Secretary - Mike York D Pyles/ L Garton Treasurer - Hugh Sawyer T Croft/P Oliver Fixture Secretary - Rob Lawrence M York/P Kavanagh Membership Secretary - Gareth Hind M York/R Garton Social Secretary - Brenden Hodkinson A Powell/P Cheese Club Captain - Martin Ellis D Pyles/L Garton Committee Members Phil Cheese, Paul Kavanagh, Duncan Guthrie, Pete Oliver, Steve Hiscox, Rob Garton. 7. Any Other Business a. Dave Pyles was pleased to accept a nomination to become a VP. b. The Committee were tasked to review the VP list at their first meeting and to write to those who had been "inactive" for some time. ACTION: COMMITTEE
c. Tudor Croft impressed the importance of obtaining a coach for the coming season. Fitness could be handled in house by himself and Pete Oliver but a qualified Coach was vital. The Committee agreed and although Ken Hole had offered to take 2 or 3 pre season sessions a permanent appointment should be the aim. ACTION: COMMITTEE
d. Improved training lights must be in place before September. ACTION: R Garton
e. An early July social was requested. ACTION: B Hodkinson
f. The Honours Board/trophy display and pictures to be house kept. ACTION: R Lawrence
g. Letter of thanks to the Sulis Club (Mark and Matt) for their helpfulness throughout the season. ACTION: M York
The 1st Committee meeting for the coming season was fixed for July 7th and the 1st training session would be on July 6th. |
| 6th May 2004 |
|
Present: Messrs : Hind, Sawyer, Ellis, Walker; Pyles, R Garton, Lawrence, Cheese, York, Kavanagh.
Apologies: Messrs: Lees, L. Garton, Hodkinson, 1. Previous Minutes 1.1 Agreed and accepted. 2. Secretary's Report 2.1 The Serious Injury form for the second half of the season would record the injury to Andy Monks. 3. Treasurer's Report 3.1 Match fees for 7 matches were still outstanding, although Gareth said he had two with him and also it was thought that some of the fees had been spent on the Morganians trip. Action LG
3.2 Phil Cheese handed in a completed clothing and equipment account. 3.3 A thank you letter had been received from the John Blower Trust to whom the Club had made a £50 donation. 3.4 A letter from the referees' society made it clear that the onus was on the home team to pay cancellation costs whatever the reason for the cancellation may be. 3.5 Bren had sent in revenue from scratch card sales. 3.6 Steve Weeks still owed £22.50 for the 2001 dinner. 4. Membership and Publicity (including WEB SITE) 4.1 Nothing of note to report re membership 4.2 Hugh said that the web site was progressing well and that he was at present considering how to move the emphasis from this to next season. 5. Captain's Report 5.1 Gareth commented on how well the two matches on tour, the President V Chairman game and the friendly on Sunday against a touring team from Portsmouth had gone. The number of players for all matches was encouragingly high and the win against Congleton was the first on tour for some time. Although the final league position was not too good there was a general feeling that many players new to the game were beginning to find their feet and therefore we could look to build on the foundations laid this season to improve next. 6. Fixture Secretary's Report 6.1 Rob said he would send thank you letters to both Congleton and Holmes Chapel. Action: RL
7. Clothing and Equipment 7.1 A shiny new pump had been purchased. 7.2 Phil thought that we may be in a position of not requiring to buy any new shirts for next season, especially if one or two were repaired. He would double check the situation and report to the AGM. Action PC
7.3 We were ok for balls and the first aid kit only needed a slight top up. 8. Social Secretary's Report 8.1 Gareth informed the Committee of current numbers attending the dinner on the 14th. They were low. However it was thought that a number of people had yet to be asked, especially VPs. Hugh would ask Brian Oliver, Andy Pike, Alan Southward and Tony Fry. Dave would ask Steve Weeks whilst Rob would contact Steve Cox and Evan Davies. Gareth would chase players who had not yet responded to his email. Action DP HS RL GH
8.2 The Committee discussed the idea of changing the format/venue of the dinner in view of the low number. However it was decided that the figure would increase sufficiently to go ahead as planned. 8.3 The meal would be a hot fork buffet comprising two dishes. Beef Bourguignon and Chicken Fricasse followed by sweet and coffee. 8.4 The guests for the dinner would be : Rowland Bartlett (Refs' society), Mark (Sulis Club), a representative from Old Edwardians and Leanne Luxmore. 9 Toor 9.1 Simon reported that there were only a few minor debts to be collected and that the toor would show a profit, which would go someway to offsetting the loss that the Club Dinner would definitely incur. 9.2 The Committee thanked Si for his usual sterling efforts and remarked how successful both on and off the pitch the weekend had been. 10 AOB 10.1 It proved necessary to move the date of the AGM. It would now be held at the Sulis Club on THURSDAY 10th JUNE @ 7.30pm. 10.2 All current Committee members expressed their willingness to serve again if elected. 10.3 Mike agreed to inform the AGM in his report of the situation regarding security of tenure at the Sulis Club. Action: MY
|
| 7th April 2004 |
|
Present: Messrs : Hind, Sawyer, Ellis, Walker; Pyles, R Garton,
Hodkinson, Lawrence, Cheese
Apologies: Messrs: York, Lees, Kavanagh, L. Garton 1. Previous Minutes Agreed and accepted. 2. Secretary's Report · Confirmed that at the AGM, it was agreed that students would pay a subscription of £10, but that as this was not in the constitution it could be waived. Agreed that this would be the case. · Substitution rules have been E-mailed to Gareth. · Dinner - Mike has contacted Bath Rugby and made them aware of our seating requirements. · Bath Combination 7's, 9th May. DRP to talk to Les re our possible entry. Action DRP
3. Treasurer's Report · Hugh asked for match fees to be submitted. Action LG
· Agreed to change deposit account to Alliance & Leicester in view of higher interest rate. Action HS
· Phil Cheese to submit clothing & equipment account Action PC
· It was agreed to send a cheque for £50 to the John Blower Trust in respect of a seriously injured rugby player Action HS
4. Membership and Publicity (including WEB SITE) · In light of the clarification re. student subscriptions, there are now only a few members who remain unpaid. · All players are registered with the exception of one player. Contact with his previous clubs has not been possible. · Hugh is keeping the web site up to date but needs to be sent information including results. · V.P.'s to be reminded to submit their C.V.s when we next make contact (especially Paul Kavanagh & Mike York) 5. Captain's Report · Gareth reported a narrow loss to Morganians and disappointing results against Colerne and Stotherts due to poor numbers being available. · Andy Monks is recovering from a knee ligament injury and we wish him well. 6. Fixture Secretary's Report · Tour . A second fixture has been arranged against Holmes Chapel . Afternoon kick-off. · A touring side will visit on the Sunday after the President / Chairman's game. · Rob Lawrence has not had confirmation from Sulis that a pitch will be available. If not, he will organize a pitch at either Oldfield or the university. · Bradford on Avon has been confirmed as a home game. It is essential that we fulfill this fixture. Action GH
7. Clothing and Equipment · Three ties have been sold and the clothing stock will be replenished at the beginning of next season. · Phil will purchase a new pump. Action PC
· First aid kit has been restocked and DRP will provide plasters and steri strips. 8. Social Secretary's Report · Quiz night / VP was a great success, although the quantity of food supplied was insufficient. The evening made a small profit. BH will query the numbers catered for. Action BH
· Baz's stag night was enjoyed by all those who attended. Hopefully, photo's will be available for the web site. · Morganians - Another successful social event despite poor numbers. · Presidents v Chairman's - DRP to discuss food arrangements and publicise night out afterwards Action DRP
· Dinner An effort must be made by all to give further publicity and to collect cheques in advance. Firm numbers are needed for catering. BH to contact current membership and DRP to contact ex players etc. · The following guests were agreed : · Mark ( Steward ) and a referee to be officially invited by Mike York. Action MY
· Old Edwardian Representative to be invited by Rob Lawrence. Action RL
· ( Post meeting note - It was felt by some members that we should also invite Leanne Luxmore DRP to contact ) Action DRP
· Awards - Last season awards need to be retrieved from Chris Carmichael and Steve Fielding. To be contacted at next training or playing session. Action LG / GH
· This year awards - DRP to canvas players on 17th. April and 1st. May and committee members to submit nomination for Clubman of the Year to DRP as soon as possible. · This award is usually given to a committee member. Action All
9 Toor · Tour itinerary has been handed to tourers with the exception of Mike York, Dominic Ferris, Mark Button ( and one other ) DRP will ensure that they are sent by post. · Tour starts at 1.00p.m. in the Ram on Friday 24th. April · Numbers stand at 28 for Friday and 31 for Sat · The theme is Yokels · Plaques have been made by Hugh & Simon. The club badge for the plaques cost £25 but further badges are available at a cost of £2. 10 AOB · Date of the AGM : The Secretary has suggested a date of 21st. May. This was thought to be too early but other dates in June are not possible due to holiday commitments other than 4th. June. If the secretary is not available for the June date we will revert to 21st. May. A social event will follow the AGM, possibly a quiz. Action BH
· Mike to confirm the date in these minutes and publicise accordingly. Action MY
· Post Meeting notes: 4 JUNE it is. · The question of our security of tenure was raised and MY will be asked to say at the next meeting how long remains and if there is anything that we should do in the meantime. Action MY
DONM : Wednesday 5 May. 7.15p.m. for 7.30 p.m. at the Sulis Club. |
| 3rd March 2004 |
|
Present: Messrs : Hind, Sawyer, York, Ellis, Walker; Pyles, R Garton, L. Garton
Kavanagh , Hodkinson, Lawrence
Apologies: Messrs: York, Lees, Cheese
1. Previous Minutes Agreed and accepted. 2. Secretary's Report The club dinner has been advertised via VP letter and website. Mike York will attend the division A clubs meeting on 25th March. RFU draw. No winners. V.P.'s have been asked for their E-mail addresses, although, it was generally agreed that post is the best approach. 3. Treasurer's Report Graham Burton has submitted a cheque for £60. Club Subscriptions. Re. low amount received so far - a few have to be chased but this season we have a higher number of students. C/f to check what students should pay. MY to confirm to GH. Action : MY Hugh awaiting a report from Phil Cheese re clothing & equipment. Action PC Referee fees will increase from £12 to £15 next season. 4. Membership and Publicity (including WEB SITE) DP was handed the cheque book to settle bar bill for VP day. 5. Captain's Report Les reported a narrow loss ( 11- 5 ) against Oldfield 3rds. And despite a good early lead a 27 - 27 draw against Trowbridge. A win at Blagdon eluded us again ( 29 - 5 ) Referees inconsistent re. substitution law. Les asked for this to be confirmed and for the secretary to provide evidence which could be shown to referees on match days. Action MY Training : Variable numbers attending. Driving to away games. Many players are driving to away games without passengers. Petrol money will in future only be paid when a driver has a full car or in exceptional circumstances at the discretion of the captain. 6. Fixture Secretary's Report Tour . A second fixture has been arranged against Holmes Chapel . Afternoon kick-off. A touring side will visit on the Sunday after the President / Chairman's game. Rob Lawrence will arrange bar & food. 7. Clothing and Equipment Paul Kavanagh has spoken to Phil Cheese - He has bought 2 new balls. 8. Social Secretary's Report 27th. March - Baz's stag night. Hawaiian theme. Morganians 3rd. April. Coach to be organised. Bath-Keynsham-Bridgwater. Depart midday. Return at midnight. Action DP Club Dinner - to be further promoted and money collected beforehand. Action BH Dave Pyles to talk to Mike York re. menu / seating plan. Action DP 9 Toor Number now stands at 27 and we have sufficient rooms. Students to be allowed to pay in instalments Tour theme to be voted on by attendees. Action SW Departure will be 2 p.m. 23rd. April. Simon & Bren to produce a short itinerary / brochure. Action SW & BH Simon / Hugh to resolve situation re. Bath Stone plaques etc. Action SW & HS 10 AOB Framing and hanging club photo's. C/f to next season. Outside lights - C/f to next season. DONM : Wednesday 7th. April. 7.15p.m. for 7.30 p.m. at the Sulis Club. |
| 4th February 2004 |
| Present: Messrs: Hind, Sawyer, York, Ellis, Walker; Pyles, R Garton
Apologies: Messrs: Hodkinson, L Garton, Lees, Lawrence, Cheese; Kavanagh 1. Previous Minutes Agreed and accepted. 2. Secretary's Report The Secretary had responded to the Somerset Referees Society re their letter about the increasing abuse of match officials. He had given them an undertaking, which would be now circulated to all members, stating the Club's commitment to ensuring that at all matches involving Bath Saracens any such abuse would be reported immediately. The Club Dinner was confirmed as the 14 May at the Bath Rugby Clubhouse and the Committee agreed that the cost should remain at £15. Gareth and Hugh would advertise it through email, newsletter and web site. ACTION: Hugh S & Gareth H
3. Treasurer's Report Hugh confirmed that he had forwarded a donation of £50 to Bishop Aukland RFC. He also stated that interest of £62 had been added to the Club's account by the Bank, and that he had this month paid a £36 referees bill. Hugh again pointed out that he had not received very many match fees, but Gareth said he had some with him and that Les had the rest. The Committee stressed that it would be necessary to approach Graham Burton personally re his Dinner debt. ACTION: Dave P to speak to Paul K
Hugh queried the number of players that had paid their annual subscription as his accounts showed that, financially at least, there was a significant drop from last season. ACTION: Gareth H
Hugh had given details of equipment and clothing transactions to Phil Cheese. he now awaited an auditable account in return. ACTION: Phil C
4. Membership and Publicity (including WEB SITE) The Web was now fully operational. It was agreed that a newsletter should be produced asap, and that VP's should be encouraged (by way of 2 free pints) to attend the league game against Castle Cary on the 13th March. ACTION: Gareth H
It was also agreed that another attempt should be made to encourage VPs to produce a personal record of their rugby career after the fashion of the one that Hugh Sawyer had penned. 5. Captain's Report In the Skipper's absence Gareth reported that there had been only two matches since the last meeting but the one league encounter (against Somerton) had resulted in a convincing win. Numbers at training were comparatively good and a strong squad was available for the next league match against Old Edwardians. 6. Fixture Secretary's Report Nil report. 7. Clothing and Equipment In his absence it was reported that Phil had purchased and marked 4 new balls. Whether or not he had bought any new sweaters was not known. ACTION: PHIL C
8. Social Secretary's Report The Committee would like to see an event (quiz night ? ) arranged for after the Castle Cary game on the 13th March. ACTION: Bren H
9 Toor Number still stood at 24. Although it was a continuing rumour that there were 5 or 6 more who would be going. ACTION: Rob L to confirm
It was agreed to publish a list of toorers on the web site and in the Newsletter. ACTION: Si W; Gareth H & Hugh S
10. AOB Following the Sulis Club's agreement to us being able to re-erect our photos, notice and honours boards in the main bar the Committee noted that Paul K had said he would cost the production of new frames for all the photos and once they had been purchased and fitted a working party would be set up to do all the necessary work. ACTION: PAUL K / ROB L
Improvement of the training lights was still awaited. The Committee were quite prepared to fund the cost of materials and also pay Mark Pyles for his efforts. Mike York would also ask the soccer Club who also used the lights to contribute towards the costs. DATE OF NEXT MEETING WEDNESDAY 3rd MARCH 2004 7.15 for 7.30 @ the SULIS CLUB. |
| 7th January 2004 |
|
Present: Messrs: Hind, Lawrence, Sawyer, York, Ellis, Cheese; Kavanagh, Apologies: Messrs: Hodkinson, Walker, Pyles, L Garton, R Garton, Lees. 1. Previous Minutes Agreed and accepted. 2. Secretary's Report The Club had received a letter from Bishop Aukland RUFC asking for a donation to a fund that had been created for one of their players who suffered severe spinal injuries whilst playing for their second string and as a result will not work again. The Committee agreed that a donation of £50 should be sent ACTION: HUGH S
The Secretary agreed to sort out a problem with a letter regarding "code of conduct" which the Referees Society alleged we had received but not responded to. (Post meeting note: SORTED) 3. Treasurer's Report Hugh reported that the Christmas Draw had resulted in a profit of £340 (up £70 from last year). However the Committee were disappointed to note that many of the players had sold little or no tickets for what was the main fund raising activity of the season. It should be possible to generate an even greater profit. To that end it was agreed that next season at the very first Committee meeting arrangements should be made to purchase the Christmas draw tickets and thereby ensure that they are distributed at least a month ahead of the draw date. The bill for referees had been paid although Hugh had negotiated a slight reduction from £72 to £65. Also paid was the £17.50 lottery registration fee for 2004. Hugh also remarked that a bill for food for LAST season was still awaited, and that he had this season only received 3 match fees to date. Graham Burton still remained on the debtor list as did Steve Weeks. However, overall the Club were in a healthy financial position. 4. Membership and Publicity (including WEB SITE) Hugh reported that the WEB site was now back up following a period when the host company withdrew it because the annual fee had inadvertently not been paid. There were still a few "gremlins" around but Hugh was confident that he could fix them. Gareth reported that there were still 2 or 3 players to collect annual subscriptions from but to date the total received was £260. The Committee discussed when the next newsletter should be published and decided that a date could be fixed at the next meeting. ACTION: COMMITTEE
4. Captain's Report In the Skipper's absence Gareth reported that there had been two defeats (Castle Cary and Old Sulians) since the last meeting but that there were plenty of players for the crunch game against Somerton on Saturday and that numbers had also been high at the previous night's training session. 5. Fixture Secretary's Report Although the friendly against Weston-super-Mare was billed as a home fixture there was a chance it may switch to their ground. Rob asked that every effort be made to fulfil this fixture even though it wasn't a league game as it was particularly pleasing to be able to have this Club on our fixture list. 6. Clothing and Equipment Phil had completed a list of the clothing he currently held and asked that the Treasurer pass to him details of income and expenditure to date so that he could produce a fully auditable account. ACTION: HUGH S / PHIL C
Phil was asked to purchase and mark 4 new balls. ACTION: PHIL C
The Committee agreed that we could service the scrummaging machine ourselves and save some £90. Phil also confirmed that there was no need at present to purchase any new first team shirts and that he was about to order new sweaters. ACTION: PHIL C
8. Social Secretary's Report The Committee were not aware what if anything had been done regarding an event on Burns night. (Jan 24) They requested that even if that event didn't go ahead something ( a pub crawl at the very least) be arranged. ACTION: Bren H
9 Toor Nil report 10. AOB Si had still to update the Honours Board. ACTION: Si W
Responsibility for obtaining a spare key for the training lights was passed to Gareth. ACTION: GARETH H
Rob advised the Committee that the Sulis Club had agreed that our photos, notice and honours boards could be re-erected in the main bar. Paul said he would cost the production of new frames for all the photos and once they had been purchased and fitted a working party would be set up to do all the necessary work. ACTION: PAUL K / ROB L
Finally as the Sulis Club had also given us permission to improve / extend the training lights Mark Pyles had offered to do the work. The Committee were naturally keen to get the work completed asap whilst the evenings were still dark. The Secretary said he would contact Dave Pyles the following morning and see if an early date could be arranged. ACTION: MIKE Y
DATE OF NEXT MEETING WEDNESDAY 4th FEBRUARY 2004 7.15 for 7.30 @ the SULIS CLUB. |
| 3rd December 2003 |
|
Present: Messrs: Hind, Lawrence, Sawyer, York, Pyles, Ellis, L Garton, R Garton, Cheese; Lees. Apologies: Messrs: Hodkinson, Kavanagh, Walker. 1. Previous Minutes Agreed and accepted. 2. Secretary's Report Mike reported that he had written to the Sulis Club on three matters. (Notice Board, Lights and Kit Hut). To date no response had been forthcoming. Post meeting note: After the game against Morganians on the 6th December the Sulis Manager spoke to a number of us and said that, in respect of the lighting improvements we sought, if we were prepared to do the work ourselves he would pay for the materials and get the work inspected/approved. He also offered the use of the cricket hut in lieu of the existing kit hut and said that we could have our own key. He also promised to get the notice board re-installed. The Club had purchased the 50 RFU draw tickets as requested by the previous committee meeting. A letter of apology had been sent to the Somerset RFU for not being able to send a representative to their meeting on the 12th November.. A notice informing members of International Ticket availability had been put up in the changing room and on the Honours Board at the entrance to the bar. 3. Treasurer's Report Hugh reported that he had received a £72 bill for the supply of referees for our home games and a £120 bill for the production of fixture cards. He also said that he had received some more VP donations as well as Sponsorship money from Exclusively Kitchens. The only debtor now was Graham Burton although it was reported that this issue should be resolved shortly. 4. Membership and Publicity (including WEB SITE) Hugh said that he had been keeping the web site up to date as best he could, but he was still on the learning curve. The Committee were more than content with his efforts to date and asked that he include details and pictures of Phil Cheese's shirt donation whilst in Australia as well as a note to the effect that Exclusively Kitchens had once again sponsored the Club for the year. ACTION: Hugh S
Gareth reported that he had yet to register a number of the new student members. ACTION: Gareth H
5. Captain's Report Les remarked that although a weak Stothert's 3rd team had been beaten there had also been a couple of disappointing defeats. However what was encouraging was the continuing enthusiasm of the players and the fact that the club continued to receive new playing members from the student fraternity. Training was still well attended and for the next game against Old Morganians 18 players had made themselves available. Les was looking to win the next two league fixtures. Post meeting note: The Club in fact turned in an excellent performance against Old Morganians and in what was a most enjoyable game to watch, were rewarded with their first league win of the season. 6. Fixture Secretary's Report Rob reported that the postponed league fixture against Castle Cary would now take place on the 13th December in place of the friendly against Bradford on Avon. The game against Old Sulian 2nds on the 3rd January was confirmed. 7. Clothing and Equipment Phil thanked the Committee for offering to cover his loss as the result of the theft of club clothing from his car. He added that he would produce a clothing audit statement for the Treasurer very shortly. ACTION: Phil C
The Committee asked that he purchase some new sweaters as well as some new match balls (the cheaper variety were considered adequate) ACTION: Phil C
8. Social Secretary's Report It was confirmed that all the Christmas Draw tickets had been distributed to members including the VPs. The draw date and time was re-confirmed as 8pm on the 16th December. Prizes would total £400. £100 cash as the first prize, plus £300 of Xmas fare. The Club lounge was to be booked. (Done 10/12/03) Post meeting note: Either Dave Pyles or Mike York would purchase the prizes. The committee wished to record a vote of thanks to Bren for his curry night arrangements, and asked that the possibility of a "Burns Night" be investigated following the game on the 24th January. ACTION: Bren H
9 Toor All OK on the toor front. At least 25 had said they would be going. 10. AOB Si had still to update the Honours Board. Action: Si W
Rob would sort out the Club photos over his Xmas break. Action: Rob L
The possibility of a spare key for the training lights box was still under investigation. Action: Phil C
DATE OF NEXT MEETING WEDNESDAY 7th JANUARY 2004 7.15 for 7.30 @ the SULIS CLUB. |
| 5th November 2003 |
|
Present: Messrs: Hind, Lawrence, Sawyer, York, Pyles, Ellis, L Garton, R Garton, Kavanagh, Walker. Apologies: Messrs: Hodkinson, Cheese; Lees 1. Previous Minutes Agreed and accepted. 2. Secretary's Report Mike reported that no response had been received to enquiries re improvements to training lights and re-erection of the Club's notice board. He agreed to write immediately and ask what plans the Sulis Club had and also ask if the equipment storage shed could be replaced or a new area for storage allocated. Action: Mike Y The Committee were told about a new scheme the RFU had introduced to enable Clubs to raise funds. It involved the selling of raffle tickets for £1 each. Clubs kept 75p of this and gave 25p to the RFU. The prizes, which were very attractive, and the cost of running the raffle, were to be met by the RFU out of the 25p they received for each ticket. The Committee thought that this was a very good idea but as the Club's Christmas Draw was now well in hand they felt that we should not consider participating until next season. They did however decide to buy the 50 tickets provided as a starter pack and should these win a prize they would decide how best to allocate it at that time. The cost to the Club would be 50 x 25p (£12.50) Action: Mike Y and Hugh S The Club had received RFU notification of their ban from next year's Powergen Junior Vase Cup Competition. This was because of our withdrawal from the event this season. The Secretary pointed out that across the country scores of clubs had done likewise and had been similarly banned. As he was unable to attend a meeting of Somerset RFU Clubs next Wednesday the 12th November at Tor RFC the Secretary would write and apologise. Action: Mike Y 3. Treasurer's Report Hugh reported that he had received a further VP donation and that Adam Taylor had paid a significant portion of his debt. The £60 from Graham Burton was still awaited as was the dinner money owed by Steve Weeks. The latter had however acknowledged recently that he did still owe the money. Hugh asked if any membership and match fees could be paid in asap. Les and Gareth agreed to do so. Action: Les G / Gareth H. 4. Captain's Report Les informed the committee that the Club had at last recorded a win. This was in the match against Combe Down 2nds. Although as yet there were no league victories Les remained upbeat. He pointed out that a large number of new and in the main inexperienced players had joined this season but that performances were definitely improving. He was however disappointed that one or two experienced players had called it a day and this in tandem with the loss of players posted away from Bath had left big gaps as far as experience was concerned. Nevertheless moral was good and 17 players had made themselves available for the last match against Old Edwardians. He was confident that as players gained experience results would likewise improve. 5. Fixture Secretary's Report Rob had agreed the Toor fixture against Congleton 2nds, and they had also informed him of one or two possible "social" clubs for the Sunday fixture. He would pursue this in good time. 6. Clothing and Equipment Prompted by Rob Garton the Committee considered the recent theft of club clothing from the boot of Phil Cheese's car. There was some £180's worth involved. They decided that the club should stand the loss. Phil would therefore be advised to buy replacement clothing and forward the invoice to the Club for settlement. Action: Les G 7. Membership and Publicity Nil report 8. Social Secretary's Report The Christmas draw tickets were now available and would be distributed for sale next week. The Draw was confirmed as being on the 16th December at the Sulis Club. Bren would be asked to arrange an event following the Avonvale fixture on the 29th November. Action: Bren H 9 Toor Si confirmed that Hotel and Coach had been booked and as Rob had advised, a fixture was now also in place for the Saturday. The Committee were not concerned if a Sunday fixture were to be also arranged in the Congleton area The original idea was to move closer to Bath. Numbers for toor looked as though they would be higher than usual and Si had a back up hotel ready in case it was necessary. The number going also meant that the estimate of £90 would hold good. 10. AOB Si had still to update the Honours Board. Action: Si W Rob would sort out the Club photos over his Xmas break. Action: Rob L The possibility of a spare key for the training lights box was still under investigation. Action: Phil C Hugh made an appeal for information to post on the web site. Action: ALL Instead of the scratch card a raffle for a donated prize would be held after home games. DATE OF NEXT MEETING WEDNESDAY 3rd DECEMBER 7.15 for 7.30 @ the SULIS CLUB. |
| 1st October 2003 |
|
Present: Messrs: Hind, Lawrence, Cheese, Sawyer, York, Pyles, Ellis, L Garton, Lees, R Garton. Apologies: Messrs: Kavanagh, Hodkinson, Walker 1. Previous Minutes Agreed and accepted except for one minor spelling mistake pointed out by Alex. 2. Secretary's Report Mike again reported that he had asked the Sulis Club Manager if additional training lights could be installed and if the Club's notice Board could be re-erected. He would now write and make the requests more official. ACTION: Mike Y International tickets had been ordered for the two England home 6 Nation games. Alex inquired about tickets for Scotland's games but was informed that they could be obtained simply by ringing up and asking for them as demand was not heavy. Likewise tickets for Wales games could also be obtained by phone but there would be a fee to be paid. At present the amount that the Welsh RFU would be paying to fans was not known. 3. Treasurer's Report Hugh reported that September had seen only receipts as far as the Club's coffers were concerned. £120 in donations had been received from VPs, Paul Brooks had paid his dinner debt, and Adam Taylor had expressed a willingness to clear his large debt. The amount of money saved as a result of the Bath CSSA deciding not to levy pitch hire charges for 2002/03 was £420. Steve Weeks thought he had paid (by cheque) for the 2001 dinner but he was asked to check his bank statements as no record of receiving it could be found. Graham Burton still owed £60 for the latest dinner. He would be reminded again. 4. Captain's Report Les informed the committee that numbers wise the situation was healthy. Training was relatively well attended and for the previous match there were 19 players available. However performances were "p!!! poor", there being a distinct lack of direction in the teams play. He believed that the main reason for this was down to lack of coaching. The committee discussed his comments at some length. Efforts would be made to find a coach although in the meanwhile Ken Hole and Mark Button would be approached to see if they could offer some short term assistance. 5. Fixture Secretary's Report Rob had been in contact with the Referees' appointer re the cancelled cup match against Broad Plain. He had refuted the fact that the appointed referee was unaware of the cancellation. He had also spoken to the referee in question and explained matters. Mike York added that the RFU had been officially informed of the cancellation and the Club's reason for it. Rob was uncertain as to just who was arranging the Congleton toor fixture. (post meeting note: Rob has been informed that nothing has been arranged and he has therefore agreed to make the necessary arrangements via Tudor Croft) Action: Rob L 6. Clothing and Equipment A new pump is not required. Phil announced that his car had been broken into and some £180 worth of kit stolen. Kit purchase receipts had also been taken although he would be able to give a complete breakdown to the treasurer which the Committee were more than happy with. There had been complaints about the poor quality of the Club tie, especially its length (or lack of it to be more precise). Rob Lawrence remarked that whilst he was by no means "a fashion icon" he was returning his tie as un-wearable. Various ideas about how to dispose of the remaining stock were voiced with the Chairman suggesting that perhaps we could offer them to a local Thai Restaurant. Matters were left with Phil to resolve as the Committee had no wish to tie his hands over the matter. 7. Membership and Publicity Gareth said that he had produced and distributed the 1st VP newsletter of the season and that recruitment posters would be available early next week once a final change had been made. The Committee asked him to add a request for coaching staff as well. He would e-mail copies to committee members who could print and display in their work areas. This should ensure maximum coverage. Action: ALL He also mentioned that Sparky had announced his retirement. 8. Social Secretary's Report It was agreed that efforts should be made to get players to attend the Club early (1pm) on the afternoon of the friendly against Malmsbury (18 October). The England world Cup match against South Africa would be shown on the big screen prior to the game. After the game there would be a visit to the Bath Beer festival in the Pavilion. The idea of travelling via train to the WSM match on the 25th October had still to be investigated. Les agreed to obtain the Xmas draw tickets in time for the next committee meeting. Action: Les G It was reported that Bren had offer his assistance to Si Walker over any aspects of the Congleton Toor. 9 Toor Si had distributed posters the previous Saturday and judging from the amount of deposits already received numbers going could be high. The cost estimate remains at £90. This covers coach travel and two nights accommodation. 10. AOB Gareth had obtained duplicate training hut keys. Si had purchased the materials necessary to update the honours board and would make the changes very soon. Action: Si W The Committee were content for Rob to obtain a number of frames to house additional team photographs. Action: Rob L The possibility of a spare key for the training lights box was to be investigated. Action: Phil C Hugh had received information from Ben Walmsley about how to manage the Club's web site. He would do his best to keep it up to date. Action: Hugh S DATE OF NEXT MEETING: WEDNESDAY 5th NOVEMBER. 7.15 for 7.30 @ the SULIS CLUB.
|
| 03rd September 2003 |
|
Present: Messrs: Hind, Lawrence, Cheese, Sawyer, York, Pyles, Ellis, L Garton, Lees, Walker, R Garton. Apologies: Messrs: Kavanagh and Hodkinson Rob Garton was welcomed onto the committee. 1. Previous Minutes Agreed and accepted. 2. Secretary's Report Mike advised that the lengthy electronic RFU questionnaire had been completed. The level of the Club's grant from the RFU will be based on the information given in it. The Bath Rugby Club House had been booked for the Annual dinner on the 14th May. The Sulis Club manager had been asked to remount the Club's notice board and he had also once again been asked if there was any possibility of additional training lights. 3. Treasurer's Report Hugh reported that the Club had received an unexpected financial windfall as the Bath Area Civil Service Sports council had decided not to charge clubs for their last season's pitch hire costs. A cheque from Paul Brooks was said to be in the post and therefore there was just the one (Weeks) to come in respect of the 2001 dinner. There was still nothing to report re the £60 outstanding for the last dinner. 4. Captain's Report Les reported that 21 players had turned up for the trial match which was encouraging as was our performance on the pitch although we lost. He was also confident in being able to field a team for the Sunday cup match against Butleigh Amateurs. Ken Hole had taken a couple of training sessions and had promised to come back again soon. However the Club was still on the lookout for a coach 5. Fixture Secretary's Report Rob advised that fixture cards should be out any day now. He also said that the cup game on Sunday was confirmed and that the Annual Bath Chronicle Rugby Supplement would be out on Tuesday. He had put in a report on the Club's behalf and was also attempting to get an advert for a coach included. 6. Clothing and Equipment Phil had purchased a new kit bag and some water bottles. He had also replenished the first aid kit. A "Club Dress Code and Clothing" leaflet had been produced. This pointed out what players were expected to wear for both league and friendly games. It also listed all the club clothing that was now available for purchase. It was requested that a new ball pump be purchased unless the existing one could be quickly repaired. Action: Phil C 7. Membership and Publicity Gareth stated that three new backs had agreed to register, and that he had drafted the next newsletter. He promised to get some recruitment posters produced. Action: Gareth H 8. Social Secretary's Report The bonfire night get together was still planned as was the night out after the WSM game. It was also considered that travelling by train to Weston might be a good idea. Rob agreed to organise a pub crawl on the 13th September, and the possibility of a quiz night some time during September was also raised. A ghost walk and a boat trip were two further ideas for social events. 9 Toor Si had obtained estimates for the coach and hotels in Congleton and the £90 maximum cost still looked good. He would also attempt to get a flyer out in time for the Sunday game. 10. AOB Gareth to get a duplicate set of keys. Action: Gareth H Si to bring the honours board up to date. Action: Si W Hugh still intended to try and manage the Club's web site and he would be getting in touch with Ben. Action: Hugh S DATE OF NEXT MEETING: WEDNESDAY 1st OCTOBER. 7.15 for 7.30 @ the SULIS CLUB.
|
| 06th August 2003 |
|
Present: Messrs: Hind, Lawrence, Kavanagh, Cheese, Sawyer, York, Pyles, Ellis, Garton, Lees Apologies: Messrs: Walker and Hodkinson 1. Previous Minutes Agreed and accepted, 2. Secretary’s Report The Club’s “compulsory” insurance had been paid for the season. As usual a large notice had been put up at the club reminding all players of the limitations of this cover. If anyone considered the cover insufficient they should take out additional cover. The RFU recommendations as to how leagues should be structured and run in the future was outlined to the Committee. At the level at which the Club played (Somerset 2) the two most likely effects were :- a. introduction of some clubs XVs below the 1st XV. b. less stringent regulations and application of those regulations. 3. Treasurer’s Report An unexpected bill of £166 for clothing had been received. It had been checked and found to be correct and therefore paid. A complete set of shirts plus some for resale (£808) had been purchased. The seven that were available to members to buy for themselves should recoup some of the outlay. There were still monies owed for Dinner 2001 (Weeks and Brooks) and Tour. There was also the matter of a bounced £60 cheque for the last dinner. 4. Captain’s Report Les reported that training was now underway and numbers were encouraging. The pressing need was for a coach, especially for the forwards. Ken Hole would be asked as to what time he could spare and Alex Lees would approach someone who might be interested at Abbeywood. It was also agreed that an advertisement should be placed in the local paper. Actions: Rob L and Alex L The loss of Ben Walmsley and possibly Chris Carmichael was a big blow but a number of new players had been recruited. 5. Fixture Secretary's Report Rob advised the committee of trial match dates and advised that we had drawn Broad Plain at home in the National Vase Competition. He had checked that all was in order for the Sunday Cup match against Butleigh Amateurs as well as advising the Sulis Club of our pitch requirements for the season. Fixture cards would be now published. 6. Clothing and Equipment Phil had taken control of clothing from Les and there were only a couple of very minor discrepancies, and he was aware of the debtors. He intended to offer a wide range of articles for sale and would create an order form for members. He said be would purchase a new kit bag as the Captain requested, and he would sort out the old shirts and put up for sale any that were still in reasonable condition. He thought that little or no new equipment was necessary at present. 7. Membership and Publicity Gareth would go ahead and get some glossy recruitment posters produced and displayed and also e-mail the poster to members who could run off local colour copies and display them where they saw fit. Action: Gareth H The Sulis Manager would be asked to resite and remount the Club’s notice board. Action: Mike Y Rob Lawrence again confirmed that he would as usual be submitting start of season information to the Chronicle. After much debate it was agreed that match fees should be set at £4 and that scratch cards should be sold without fail at home games. A newsletter was to be produced for the season start and should be sent out with fixture cards. Action: Gareth H 8. Social Secretary’s Report Around 20 people had attended the comedy walk, and Dave will do a write up for the newsletter/web. Action: Dave P The cricket match and Barby were now not likely to take place. Ideas for future events were :- 1. in town after the trial match on the 30th 2. a bonfire night get together 3. make a night of it after the WSM game on the 25th October. 4. something after the Bradford on Avon game on the 13th December. 9 Toor The Toor was to advertised as costing £90 maximum. It was thought very likely that it would be in the region of £75/£80. 10. AOB Gareth would get a duplicate set of keys. Action: Gareth H Si to be asked to bring the honours board up to date. Action: Dave P The dinner was set for the 14th May. The Bath club should be booked but table layout and food quality/quantity would need to be addressed with them. Action: Mike Y Rob Garton to be asked to join the Committee. Action: Lee G Hugh Sawyer to consider becoming WEB MASTER Action: Hugh S DATE OF NEXT MEETING: WEDNESDAY 3rd SEPTEMBER. 7.15 for 7.30 @ the SULIS CLUB.
|
| 2nd July 2003 |
|
Present : P. Kavanagh, P. Cheese, S. Walker, H. Sawyer, M.Ellis, D. Pyles Apologies : M. York, G. Hind, L. Garton, B. Hodkinson, B. Walmsley, A. Lees 1. The minutes of the meeting of 11th. June 2003 were accepted. 2. Secretary's Report. The following members were confirmed as co-opted onto the committee: M. Ellis A. Lees L. Garton Following the resignation of Ben Walmsley as club captain, due to moving away from Bath, it was considered that a re-election was not necessary as the position would pass to the vice captain,Gareth Hind. Gareth has expressed some reservations and Les Garton has also been approached. Dave Pyles to talk to Les again. Action Dave Pyles 3. Treasurer's Report The beer spend on the day of the Morganians game was explained as the result of their loss of cash due to a theft. Final accounts are with the auditors and show a loss of £1750. Debtors stand at £383.50 and comprise the following : Dinner 2001 Tour Match Fees Dinner 2003 ( Bounced Cheque - Action Dave Pyles ) 4. Captains Report Nil Report 5. Fixture Secretary's Report Fixtures are now on the web site. We have fixtures for all dates from 31st. August to 1st. May with the exception of 20th. and 27th. December. 6. Clothing & Equipment Phil has spoken to Les. C/f action re handover. Action Phil Cheese/Les Garton Shirts have been ordered and should be received shortly. C/f action Rob Lawrence re submitting start of season information to the Chronicle. Action Rob Lawrence Phil Cheese volunteered to design a poster and will talk to Gareth. Action Phil Cheese Gareth would be asked to prepare an end of season newsletter - to summarise the season and look forward to the season ahead. Action Gareth Hind Concern was expressed at the lack of a noticeboard and tie cabinet, the security of our trophies and the general state of the photographs etc. C/f action on Mike to talk to club steward. Action Mike York An inventory of all kit will be made. Action Phil Cheese 7. Social Secretary's Report Comedy walk has been organised for 18th. July Barbecue will be held mid August, Cricket Match : Brendan to talk to Tudor Croft Action Brendan Hodkinson Night out - After first game of season to be publicised. Action Brendan / All 8. Tour Simon is arranging accommodation. Coach will cost £800. Tour will cost c. £90 per person. 9. Any Other Business Rob Lawrence re keys. Action Rob Lawrence Hugh Sawyer re stickers for plaques. Action Hugh Sawyer Food. The situation re catering for the opposition was discussed and it was felt that due to the monopolistic situation at present we had few alternatives. Possibility of not providing food for all opposition. This will be further discussed at the next meeting once Hugh has calculated weekly cost of putting a team out. Action Hugh Sawyer Missing pump. Enquiries to be made as to whereabouts Action All Meeting Room. Mike York to enquire about booking a room for the next committee meeting. DATE OF NEXT MEETING: 7.15p.m. for 7.30 p.m Wednesday 6th. August. Sulis Club.
|
| 11th June 2003 |
|
Prior to the Committee Meeting, and arranged by incoming Captain Ben Walmsley, a meeting was held with a representative from the Bath and North East Somerset Council to discuss just what they could offer us in the way of support and assistance. The meeting was wide ranging covering a number of topics and as a result a number of ideas were aired which could prove useful to the Committee throughout the year as they continue to strive to ensure not only the survival of Bath Saracens but hopefully its growth. One of the suggestions that will be followed up immediately is the possibility of employing a coach for the Tuesday evening training sessions. BANES have a list of accredited coaches and it is hoped that one can be found in time for the start of training for the new season. The need is all the more urgent as Mark Buttons is unable to commit himself to coaching on a regular basis. Although BANES can offer financial assistance to Clubs for any number of reasons one of the drawbacks that Saracens as a Club face is the fact that we have no guaranteed long term tenancy agreement at the Sulis Club and furthermore it is owned by the University. Committee Meeting Minutes Present: Messrs: Hind, Walmsley, Lawrence, Kavanagh, Cheese, Sawyer; York and Walker. Apologies: Messrs: Pyles and Hodkinson 1. Actions from previous Committee Meeting and the AGM Mark Button had written to explain that he would be unable to coach this season and whilst Ken Hole had offered to take some sessions, especially earlier in the season, it was thought prudent to try and employ a coach that would be regularly available. The Committee therefore agreed to investigate the BANES offer. ACTION: Ben Mike had yet to approach the Sulis Club re additional training lights, he would do so. ACTION: Mike Hugh had produced a sample pen picture and Mike agreed to approach other VPs to do likewise. They could then be published both on the web and in editions of the newsletter. ACTION: Mike Mike and Paul had spoken to the Sulis Club manager regarding a case for the Club’s cups and trophies. H confirmed that he still had the matter in hand. Mike promised to invite Mike Williams and Huw Gover to be VPs without further delay. ACTION: Mike The Chairman asked Simon if Exclusively Kitchens would once again sponsor the Club. He confirmed that they would do so. The Committee thanked him for his continued generosity. 2. Secretary’s Report Mike simply confirmed that the usual start of season paper work was arriving and that all matters were being dealt with. He confirmed that the Club would participate in both the Somerset Cup and the Powergen Junior Vase. The league fixtures had been received and passed to Rob Lawrence. 3. Treasurer’s Report Hugh had yet to complete the accounts for season 02/03, but was able to give a reasonable estimate that the Club had suffered a loss of some £1,700. Whilst the Club had reserves that could sustain this loss, the Committee nevertheless agreed that further losses of this magnitude must not occur. They would do all they could this season to ensure that expenditure was cut and income increased. Measures that came to mind immediately were: Increase match fees. Increase profit from Christmas draw. Ensure regular sale of scratch cards. No subsidising the Annual Dinner. No subsidising the Toor. Attempt to reduce cost of post match food. Ensure that all social events at least broke even. The Treasurer then reported that one cheque for the dinner had “bounced” and there was also one toor debtor. He also reminded the Committee that Messrs W and B, despite repeated promises, had still not yet paid for their 01/02 dinner tickets. 4. Captain’s Report Ben said he would be contacting all playing members informing them that training would commence Tuesday 1st of July. 5. Fixture Secretary’s Report Rob advised the Committee that he had agreed with Avonvale to move the away league match against them from 20 December to 29 November. The Committee were content. In the Somerset cup we had drawn Butleigh Amateurs. The toor weekend would be the 24/25 April 2004. A trial match against Old Edwardians had been arranged for the 30th August 6. Clothing and Equipment Phil Cheese accepted this post for the season. He was asked to ensure that Lee handed everything across to him without any delay, and that by the first training session he had a list of required equipment. ACTION: Phil 7. Membership and Publicity Gareth agreed to produce recruitment posters and a number of prospective sites were identified by the Committee. ACTION: Gareth The Sulis Manager would be asked to resite and remount the Club’s notice board ACTION: Mike Rob Lawrence said he would as usual be submitting start of season information to the Chronicle. ACTION: Rob 8. Social Secretary’s Report In Brenden’s absence Phil outlined some of his ideas for pre season get togethers. The Committee were keen to see sight of the first planned event. 9 Toor Simon confirmed that the recent toor had resulted in a loss of £800 for the Club. It had however been successful in all other respects. He acknowledged the AGM decision that the 2004 toor was to be to Congleton. His immediate thoughts were for a late Friday afternoon departure and a two night stay in Congleton or nearby. A game against Congleton on the Saturday, and perhaps another on the way back (Cheltenham area ?) on Sunday. Finally finishing up in the Star in Bath on Sunday night.. Such a Toor would, he estimated, cost in the region of £80 per head 10. AOB Martin Ellis and Alex Lees would be asked to join the Committee. ACTION: Gareth and Paul Rob Lawrence was asked to cut a duplicate set of keys. ACTION: Rob Hugh Sawyer agreed to investigate “stick on things” for the slate plaques that Simon could get hold of. ACTION: Hugh The Committee completed an RFU questionnaire re the proposals to make changes to the Club competition as from season 04/05. |
| AGM - 16th May 2003 |
|
Present: 11 Club Members 1. Minutes of the last AGM: Agreed as a true and accurate record of proceedings. (Proposed Paul Kavanagh/ Seconded Ben Walmsley) 2. Club Captains Report: In a written report Captain Andy Blackburn commented that although results could have been better (won 9 out of 27) it had nevertheless been a good and enjoyable season. He held the view that if it were not for some serious injuries the Club could well have improved on its mid table position at the end of the league season. He noted in particular that the season started with a squad barely big enough for a team, but the injection of eleven new regular players not only ensured that all league commitments were honoured but the position for next season look promising. In fact several times after Christmas as many as twenty players were available for matches and training was well attended until the last month or so. Only one game was cancelled all season and that coincided with the Easter weekend. It was also noteworthy that even on International weekends a full team was raised. The leading points scorer was Tudor Croft with Chris Carmichael the leading try scorer. Phil Cheese had played in all bar one of the season’s fixtures. Andy thanked everyone who had played, assisted and supported throughout the season, particularly coaches Mark Button and Tudor Croft and vice captain Gareth Hind. (Proposed Paul Kavanagh/Seconded Rob Lawrence) 3. Secretary’s Report: Mike York reported that from a secretarial viewpoint it was a relatively uneventful season, adding that the Committee met on 9 occasions out of a possible 11. At the start of the season the Club’s apology and reason for not honouring its 1st round Junior Vase Cup match in season 01/02 was accepted and we were allowed into the 02/03 competition where we lost to Avonvale in the 1st round. The RFU annual grant this year was based on a most complicated funding scheme that used as its basis the answers that were given to a lengthy and detailed questionnaire. In the event the amount received was down on the previous seasons allocation. The Secretary then remarked that he thought that once again the Club Dinner was a success. The buffet/disco style format seemed most appropriate for the numbers (just under 60) that attended. On behalf of the Club he thanked Chairman Dave Pyles for his efforts in selling and more importantly collecting the ticket monies for the event. He also reminded those present that Dave had also organised many of the social events that season although he was not the designated social secretary. Thanks were also conveyed to Gareth Hind for producing excellent and regular newsletters. Originally meant for the VPs in future they would be distributed to all. Yet more thanks were necessary, this time to Ben Walmsley who had designed and developed what must be one of the most impressive Rugby Club web sites in the country. Turning to next seasons league structure the Secretary said that it looked very much as though Old Edwardians and Avonvale would drop back and join the Club in Somerset 2 whilst Winscombe and Burnham had gained promotion out of the league. Whilst on the subject of leagues he added that season 2004/05 could well see some major changes that would be introduced as a result of an RFU review of the entire Club competition. The introduction of Club sides below the first XV, the more tighter geographical grouping of teams to avoid expensive travel and the further reduction of regulations at the lower league levels were some of the likely innovations. The Club had been asked to complete a consultation document and this would be addressed by the incoming committee at its first meeting in June. Finally for the record the Club awards were as follows :- Players Player Chris Carmichael Captain’s award Gareth Hind Clubman of the Year Ben Walmsley Most Improved Player Steve Fielding (Proposed Phil Cheese / Seconded Ben Walmsley) 4. Treasure’s Report Members unanimously agreed that under the provisions of the RFU Rule 21.5(c) the Club would as usual opt out of formal audit or examination by a qualified accountant of the Club’s annual financial statement. Hugh Sawyer reported that the accounts were provisional only as the AGM had been held much earlier that normal this year. The headline was that there was a significant loss to report. This resulted from not only reduced income but also increased expenditure. The income loss stemmed from RFU donations (down £170), VP donations (down £216) and fund raising in general (down £190). Significant costs were:- opposition entertainment £400; coach hire £520; subsidised social events £238. The tour and dinner accounts had yet to be reconciled but they both would likely show a loss. Hugh stated that next season must see increased fund raising activities and efforts made to trim costs whenever and wherever possible. He also suggested that the membership fee, unchanged for 10 years at least, be raised. (Proposed Dave Pyles/ Seconded Rob Lawrence) 5. Annual subscriptions It was unanimously agreed to increase the annual subs to £20. Although students and any others on low income could pay a reduced sum of £10. 6. Election of Officers Chairman - David Pyles York/Kavanagh Secretary - Mike York Cheese/Walmsley Treasurer - Hugh Sawyer Kavanagh/Lawrence Fixture Secretary - Rob Lawrence Pyles/Hind Membership Secretary - Gareth Hind York/Cheese Social Secretary - Brenden Hodkinson Pyles/York Club Captain - Ben Walmsley Pyles/Kavanagh Committee Members Phil Cheese, Simon Walker, Paul Kavanagh, It was left to the incoming committee to co-op further members as necessary and Martin Ellis, Tudor Croft and Alex Lees were suggested. 7. Any Other Business a. It was said that Ken Hole had offered to take some pre and early season coaching/training. This was obviously welcomed and he would therefore be approached. It was also requested that Mark Button again be asked to assist on the coaching front.. ACTION: Mike York b. It was asked if the training lights coverage could be improved so that backs as well as forwards could train more effectively. The Secretary said he would approach the Sulis Club. ACTION: Mike York c. The new Social Secretary said that a Bath Comedy Walk and pre season cricket match were the likely two first events he would organise. ACTION: Brenden Hodkinson d. Ben Walmsley’s proposal that the Committee meet a month earlier than normal, on the 11th June, was accepted. as was his offer to bring along BANES representatives to address the Committee re sports development. e. It was suggested that all VPs be approached and asked to provide a pen picture of their time with the Club. Mike York would draw up a sample based on his playing time and would approach all the other VPs to see if they would do likewise. These could then be posted on the Club website and also perhaps published in editions of the newsletter. ACTION: Mike York/ Gareth Hind f. It was suggested that the Sulis Club be asked to confirm just what their intention was re the Club’s trophies, photographs, etc.. ACTION: Mike York g. It was agreed that next year’s toor be to Congleton unless the new committee decided otherwise. ACTION: Committee h. The Secretary was asked to invite both Mike Williams and Huw Gover to become VPs. ACTION: Mike York i. The Chairman was asked to convey the Club’s wish that Simon Walker’s firm remain sponsors of the Club. ACTION: Dave Pyles j. It was suggested that the Club’s web address be included on all letterheads. ACTION: ALL (especially Secretary) k. Finally it was reported that letter of thanks had been sent to our hosts on the recent Amsterdam Toor. |