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Bath Saracens Committee Minutes 2005-2006 Season |
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| AGM - 9th June 2006 | ||||||||
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MINUTES OF THE BATH SARACENS RFC ANNUAL GENERAL MEETING
Held on 9 June 2006 @ The Ram
Present: 19 Club Members 1. Minutes of the last AGM: Agreed as a true and accurate record of proceedings. (Proposed M Ellis / Seconded P Kavanagh) 2. Club Captains Report: Tudor said that he would keep his report short and to the point and not cover the detail of the season as he had done this at the recent Club Dinner. He was more than pleased with the way the season had gone and the results and league placing reflected this. He stressed two points. First he believed that the "investment in players" which resulted in extra expenditure this year on shirts, training equipment, physio, post match entertainment, etc.. had been money well spent (Sec's note: see also the Treasurer's point of view on this point). It had all help to engender an excellent feeling amongst the players. His second point was that he felt the introduction of a Management Team had worked well and he recommended such a structure for the coming season. (Proposed P Cheese / Seconded B Hodkinson) 3. Secretary’s Report: Mike reported that the Committee had met without fail every month of the season with an average attendance of between 9 and 10 members. Whilst he was able, as usual, to suggest a vote of thanks to the Committee for their efforts during the season which had contributed greatly in yet again ensuring a smooth season on the pitch as well as an excellent season off it he personally felt it necessary to add to that praise. He believed that it was thanks to the Committee's policy of specifically targeting the student population over the past few years that an influx of players from this source had ensured the continued existence of the club and was one of the main reasons for the recent upturn in fortunes. He pointed out that to have 20 plus players available for some games was a remarkable turn around but it had not happened by chance. He added however that the incoming Committee would have to work just as hard to ensure that what had been achieved was maintained. He then explained the sequence of events that had led to the Club's decision to enter the Dorset and Wilts League next season. We had this year, as in previous years competed in the Somerset 2 league. However this League was very small and when it was rumoured that Avonvale were about to jump ship and join the Dorset and Wilts League the Committee were concerned that the most likely outcome was that Somerset would merge its divisions 1 & 2. They were concerned because it was felt that this combined structure would leave the Club facing a number of league games where they could possibly be out of their depth. Although the Club had experienced a good season of results in Somerset two the Committee were only too aware that, in some areas of the team, our resources were often stretched and that, to be blunt, the opposition were not always that strong. So it was important to put the season's success into perspective. The Committee were therefore faced with making a decision and they were not given that much time to react. Did we stay in the new Somerset set up (the structure of which was at that time uncertain) or did we move to Dorset and Wilts ?? The Dorset and Wilts option was investigated and we were given an outline of what the league set up would be. The point with D&W was that they had already introduced the concept of teams other than the 1st XV being admitted into the league structure. Somerset had always been strongly against this. Rob Lawrence, the Fixture Secretary, examined the teams that we would be matched with and advised that, strength wise, they would present a more than reasonable set of fixtures for us. However, the eventual decision to switch was taken by default. After lengthy discussion the Committee were in fact split regarding the move and they asked for more information regarding Somerset's plans. Whilst this investigation was underway the South West Committee met and the Club were allocated a spot in the Dorset and Wilts Division 3 (West). A quick ring round of Committee members concluded that we should not ask for this decision to be reviewed but should move into the new set up, at least for a season or two. The meeting was then informed that the Club would maintain an affiliation to Somerset. This was quite normal because Frome , Ivel and Keynsham were three local examples of clubs that do the same. They don’t play in Somerset leagues but they remain affiliated. The secretary then thanked Bren Hodkinson for an excellent season of social events. As always there were often occasions when a projected social was enthusiastically welcomed but in the event it was down to Bren to ensure that initial enthusiasm was turned into attendees. The Two main social events were then covered. Firstly, the Annual Dinner was again held at the Bath Rugby Club which as usual proved to be the ideal venue. It was a great success enjoyed by all and this year was attended by 80 people, one of the largest turnouts for some time. Secondly, the toor to Tenby was a roaring success. Off the field especially. It was a superb weekend and Rob Garton once again did the Club proud. The Secretary said that he had organised this event in the past and he certainly didn't underestimate the effort that Rob put in to ensure that all went smoothly. Rob was given a resounding vote of thanks. A vote of thanks was also recorded for Mark Button for producing newsletters throughout the season. It is worth pointing out that many of the VPs that receive them continue to donate generously to the club. Whilst on the subject of donations The Secretary also wished to put on record the Club’s thanks to its sponsor Si Walker for his ongoing support in the shape of Exclusively Kitchens. Finally, as was the custom at AGMs those present were reminded of just who won Club Awards this season :- 1. Players Player Dom Farris 2. Captain’s Award John Bradley 3. Clubman of the year Steve Hiscox 4. Most improved player James Cuthbert As well as these awards the Club also elected three new Life Vice Presidents :- Hugh Sawyer, the very long standing treasurer (20 years completed) Dave Pyles, the current Chairman and Mike York, the current Secretary. . On behalf of Dave and Hugh as well as himself, Mike thanked the Committee for the honour. 4. Treasure’s Report “Under the provisions of RFU Rule 21.5 (c) the Club agreed to opt out of a formal audit or examination, by a qualified accountant, of the Club’s 2005/06 Annual Financial Statement.” Hugh reminded everyone that his accounts were provisional only because the earliness of the AGM hadn't given him sufficient time to get them audited. If there were any audit issues, he would pass them on to the new Committee. The main tenor of Hugh's report was based around the fact that the Club had made an overall loss of £2,244, which was the worst in his 20 years as Club Treasurer. Whilst he agreed with the Club Captain that the money had in the main been well spent, it didn't detract from the fact that such a level of expenditure could not be maintained unless there was a corresponding increase in income. A £2000 loss next year would almost bankrupt the Club, and the onus was therefore on the incoming Committee to address this matter above all else. To make the situation even worse the RFU's revised funding strategy for next season would mean almost an £800 reduction in the amount of their grant to the Club. Down from around £1088 to only £300. The main income this season apart from the RFU grant was a welcomed refund of last years pitch hire of £450 from the CSSA; generous donations from VPs amounting to £465 and Exclusively Kitchens’ sponsorship of £200. Fund raising also realised £454. On the expenditure front the dinner made a loss of £182 and other various social sessions were funded to a total of £299. Stationery/printing costs doubled because of the introduction of plasticised “calling cards”, and Toor made a £435 loss. But by far the largest set of costs were Team Expenses (shirts £901, physio £150, various equipment £219, sub suits £81, balls £112). Also under "team expenses" could be added £570 for the newly introduced culture of "sponsored socialising" , or as the Treasurer put it - free booze. Finally a new equipment shed cost £253, and for the very first servicing of our aged scrum machine we paid £250. Hugh reiterated the point that although there were sufficient funds built up over the years in our deposit a/c to cover this overspend, we have now halved this pot of gold in just one season. We could not continue in this way he repeated, and he called on the incoming Committee to place increased control on expenses and to generate far greater income from fund raising and/or sponsorship. Just to worsen the starting point, there will be a change to the RFU funding arrangements. The existing funding scheme will be terminated, and instead they will fund all player accident insurance. They are quoting significant net savings to Clubs, but in our case there will be a loss (funding was £1088, but insurance was just £250). Also, we have already spent £450 on a further ½ set of shirts for next season! (Proposed D Pyles / Seconded Lawrence) 5. Annual subscriptions It was unanimously agreed to increase annual subs to £25 but to waive the charge for students. 6. Election of Officers Chairman - David Pyles (P Kavanagh / R Lawrence) Secretary - Mike York (D Pyles/R Lawrence) Treasurer - Hugh Sawyer (M York/D Pyles) Fixture Secretary - Steve Fielding (T Croft/ R Lawrence) Membership Secretary - Steve Hiscox (P Oliver/P Cheese) Social Secretary - Brenden Hodkinson (P Oliver/M Ellis) Club Captain - Dan Nicholls (T Croft/B Hodkinson) Committee Members Phil Cheese, Paul Kavanagh, Pete Oliver, Rob Garton, Jim Biss, Andy Powell, John Bradley 7. Any Other Business The secretary was asked to find out whether or not the Dorset and Wilts league would be de-regulated in the same way as Somerset 2 was. | ||||||||
| 3rd May 2006 | ||||||||
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Present: York, Hiscox, Lawrence, Sawyer, Cheese, R Garton, Kavanagh, Ellis, Hodkinson, Oliver.
Apologies: Hind, L Garton, Button, Pyles, Croft. 1 Previous Minutes Accepted 2 Actions Arising All covered under subsequent agenda items. 3. Secretary's Report 3.1 Mike brought the Committee up to date regarding the league situation for next season. He explained that although we had applied to join the Dorset and Wilts Division, Somerset County RFU had, at the eleventh hour, proposed a league structure that not only cut across the Dorset and Wilts plans but now looked an attractive alternative. There were however still many unanswerable questions and although the Committee now sided with staying within the Somerset fold it was decided that a final decision should not be made until one or two further details were clarified. Once this had been done the Committee would reconvene immediately and come to a decision. Action Mike York
3.2 It was decided not to enter next seasons RFU Knockout Cup Competition and not to take up the offer of Supermarine RFC to enter their 10 a-side tournament in August. Action Mike York
4. Treasurer's Report 4.1 At long last the Committee tired of chasing Steve Weeks for a 3 year old Dinner debt. Both it and Steve were to be written off. In Steve's case this meant being removed from the VP list. 4.2 Hugh agreed to give Phil the information he requested and in return Phil would furnish BY RETURN a completed clothing financial statement. Action Hugh Sawyer and Phil Cheese
4.3 Once the Toor account had been formally handed over Hugh said that he should be able to more accurately forecast just how much this seasons overspend was. Whilst it currently looked to be heading for over £1000, there was the possibility of significant income that could reduce the size of the deficit. In particular CSSA assistance towards the purchase of the shed and also a decision by them not to levy pitch hire charges. 4.4 Both Lee and Rob Garton said that they were owed money and Hugh said he would pay them once they had completed a formal request explaining the expenditure for which they required reimbursement. 5. Membership and Publicity 5.1 Steve suggested that in order to cut costs, next years Club cards should be produced in house and on card rather than plastic. 6. Captains Report 6.1 Nil report 7. Fixture Secretary's Report 7.1 Rob Lawrence reminded everyone of Sunday's Combination 7s event which the Club had this season entered. Meet 11am at the Sulis Club. 8. Clothing & Equipment 8.1 Phil was still awaiting delivery of the 12 new un-numbered club shirts. Action Phil Cheese
9. Social Secretary's Report 9.1 Bren expressed thanks on behalf of all to Rob Garton for once again organising a superb toor. The whole weekend had been a great success. 9.2 The Chairman/President afternoon was also very successful and the game itself was highly entertaining. The referee in fact commented that the standard of play for an end of season friendly was exceptional. The Committee wished to send a letter of thanks to Old Edwardians for allowing us to use their facilities and also making up the numbers. Action Mike York
9.3 Bren would arrange a social gathering or two during the summer recess. Action Bren Hodkinson
9.4 The Committee agreed to Bren purchasing 15 tickets at £10 for the Twickenham 7s. 9.5 Arrangements for the dinner were well in hand and Mike would be finalising details with the Bath Club on Saturday. Numbers were encouraging at this stage and we could well approach the 60 mark. 10. TOOR 10.1 Hugh was promised some photos to put on the Club's web site. 11. AOB 11.1 A check of current Committee members showed that both the Treasurer and Secretary were looking to stand down next season as was Martin Ellis DATE OF AGM: FRIDAY 9th JUNE DONM - Wed 5th JULY (7.30 pm @ Sulis Club) | ||||||||
| 5th April 2006 | ||||||||
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Present: Hiscox, Pyles, Lawrence, Sawyer, Cheese, R Garton, L. Garton, Kavanagh, Croft,
Apologies: Hind, Elllis, Button, Hodkinson, Oliver. 1 Previous Minutes Accepted 2 Actions Arising All covered under subsequent agenda items. 3. Secretary's Report "I'm sorry about being unable to make it tonight but I did have a number of actions that I've discharged so if you could inform the Committee as follows I would be grateful :- 1. I have written to the CSSC (copy attached) regarding paying for our new shed. It will be brought up at their next meeting, but the Secretary's initial response was that he could see no reason why we shouldn't receive financial assistance. 2. Having spoken to the League Secretary I have made formal an application to join Dorset and Wilts (copy attached). I was told that Avonvale have also applied as have other Bath Clubs who wish to have their 2nd or 3rd teams included. In fact the level of applications is such that a new WEST division of the D&W League 3 is on the cards. This would of course reduce travelling should we join. The application in no way binds the Club BUT the Committee will need to come to an urgent decision as to which direction it intends to go next season. To help that deliberation all I can say is that the Somerset League organisers are not so dynamic as their D&W counterparts and there is still no positive indication as to how they intend to reorganise. Although I personally believe that a merger of Somerset 1 and 2 to be the most likely outcome. 3. I have sent personal Annual Dinner invitations to Clare (Sulis Club), Old Edwardians and the Somerset Referees Society. Could someone please let me know Scottie's (the physio) name and address so that I can send him one as well ? 4. I have had confirmation from Bath that the booking is secure and that an extension and disco will be arranged as per normal. I also said that up to 60 guests would be attending. NB: I will need to confirm the precise number a week or two before hand. 5. I have also sent Dinner invitations to all the VPs. So far I've had a booking for 2 (Tony Fry). That's all the actions covered. Finally, I've received nothing since the last meeting that I need to bring to the Committee's attention. Cheers Mike ps: sorry again about missing this evenings meeting." 4. Treasurer's Report 4.1 An invoice and safety certificate have been received for the scrum machine. 4.2 Referees' fees have been paid. 4.3 Last year club dinner debts have all been paid. 4.4 RFU tickets balance out. 5. Membership and Publicity 5.1 Steve reported that there were now twenty paid members. 5.2 The link from the website to the photo gallery has a problem which we will monitor. 6. Captains Report 6.1 Lost to Frome 3rds 18-12 in a closely contested game, and also narrowly lost to Oldfield 3rds 12-10. In that game we fielded 8 students who took the responsibility well. 6.2 A well deserved win against Castle Cary 32-18 put us equal second in the league. Lost heavily to Colerne although we played well. Training continues to be well attended. 7. Fixture Secretary's Report 7.1 We have entered the Bath Combination sevens to be held at Midsomer Norton on Sunday 7th. May at 11.00a.m. 7.2 Rob will arrange for the President v Chairman game to be played at Old Edwardians on 29th. April - the night of Phil Cheese's stag do. 7.3 Tudor to confirm spelling of "Penallta" for engraving of tour trophy. 7.4 A game will not be arranged for the Easter weekend. 8. Clothing & Equipment 8.1 12 new un-numbered club shirts have been ordered. 8.2 Examples of available clothing to be brought to the next home game. Action PC
9. Social Secretary's Report 9.1 Phil Cheese stag do to be held on the night of the President v Chairman game. 9.2 Morganians away game. A beer fund of £275 plus the match fees was agreed. 10. TOOR 10.1 All arrangements are now in place. Meet at the Ram, Widcombe at 1.00 p.m.. Leave at 3.00 p.m. 11. AOB 11.1 Annual General Meeting to be held at the club Friday 9th. June. 11.2 DRP to contact Dom re. Players' Player trophy. 11.3 Security of Tenure at the club. It was noted at the last meeting that this would be re-visited at the end of this season. Action MY
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| 1st March 2006 | ||||||||
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Present: York, Hiscox, Pyles, Lawrence, Sawyer, Cheese, R Garton, Kavanagh, Croft, Ellis.
Apologies: Hind, L Garton, Button, Hodkinson, Oliver. 1. Previous Minutes Accepted 2. Actions Arising All covered under subsequent agenda items. 3. Secretary's Report 3.1 Mike had not yet contacted the Bath Area CSSA re possible financial assistance towards the cost of the recently erected kit shed. He would do so without further delay. Action MY
3.2 The names of the three nominated players had been sent to the Bath Combination. They would be considered for the next Combination fixture. 3.3 The League Official for Somerset 2 (Steve Croot) had been contacted re the possibility of a change to the league structure next season. No changes had yet been proposed but the effect of RFU League restructuring could, in the worst case scenario, result in Somerset 2 having only 4 teams. Obviously this would make the division unviable. The options for change were discussed by the Committee and the following views were expressed which would be fed onto Steve Croot :- a. The inclusion of 2nd and 3rd Club sides to boost numbers was the favoured solution. b. The idea of playing sides more than twice was not particularly favoured. c. These least liked option was that of combining Somerset 1 and 2 and creating two regional divisions of around 9 clubs each. It was felt that this would result in frequent mismatches. The Committee were unable to think of any other restructuring options but felt that perhaps a tentative approach should be made to the Dorset and Wilts League where the Somerset 2 equivalent division had already opened its doors to Club's 2nd and 3rd teams. The Secretary would contact both Somerset 2 and Dorset and Wilts and discuss/relay the Committee's thoughts and views. Action MY
3.4 In response to a query from Paul Kavanagh the Secretary said he had approached the Bath Area CSSC some 4 or 5 months ago regarding the future for Clubs using the Sulis Sports facilities once the "10 year agreement" period ended. At that time they could offer no answers whatsoever and it was decided then that the situation should remain under review and be revisited at the end of season 2005/06. The Secretary would do so. Action MY
4. Treasurer's Report 4.1 Hugh reported that there was now only person yet to pay for the last Club Dinner. He also said that he had paid a recent invoice for referees, a bill for £178 for clothing from BES, and had renewed the Web Site hosting annual fee (£7) 4.2 He had not yet paid £80 to Lee Garton (the cost of the 10 pin bowling evening). He was requested to do so. Action HS
5. Membership and Publicity 5.1 Steve reported that the new recruitment posters had been put up at the University. He then suggested to the Committee that cut price clothing should be made available for students to purchase as their wearing of it at the University could possibly lead to more recruits. The Committee thought this was an excellent idea and decided that an initial batch of 20 T shirts bearing the Club's name should be ordered and offered to Students at the reduced price of £5 each. They should be available by the 18th March at the very latest. Action PC
5.2 The Chairman still required a contact list (addresses) for players to add the similar list for VPs that he now held. Action TC
6. Captains Report 6.1 Tudor was once again able to give the Committee an upbeat report for the past month. Four games had been played resulting in 2 wins a draw and just the one defeat. The latter was against Old Edwardians in the league and as far as the Skipper was concerned he felt that the best way to sum up his feelings was that we had not received the rub of the green on the day and to lose by just 3 points was galling. However Old Morganians, in the other League fixture, had been well and truly trounced and a strong Tor side defeated by 5 tries to 2. The draw against Bradford was also notable given the strength of the opposition and the size of their pack. The feature of this game was our excellent defensive work. Although we were now approaching the season's end numbers at training were still encouraging. 7. Fixture Secretary's Report 7.1 Rob Lawrence suggested that we might like to consider entering the Bath Combination 7s this year given the number of young speedy students on our books. The Skipper said he would canvass opinion. Action TC
7.2 Because of difficulties in fining a suitable Saturday date the Committee decided that the President/Chairman match should be moved to Tuesday 11th April. Players would be canvassed to ascertain whether this would prove a viable alternative. Action RL/TC
8. Clothing & Equipment 8.1 Phil was still awaiting a quote for 12 new un-numbered club shirts. Action PC
8.2 Tudor and Les would purchase the necessary material and board up the new kit shed windows. Action TC/LG
9. Social Secretary's Report 9.1 As requested, Tudor provided details and poster for the St Patrick's day celebration at the Green Park Tavern on the 17th March. 9.2 Bren would be asked to arrange a Sunday lunch on the 12th April. Action BH
9.3 The Committee requested that posters advertising the Club Dinner should be prepared and put on notice boards. The cost of the dinner was set at £20. Action RL
9.4 The Secretary would check with BRFC that the booking was still held and that disco and extension requirements were still in hand. Action MY
9.5 The Club would invite representatives from Old Edwardians, the Referees Society, the Sulis Club (Claire) and also Scottie the Club's physio. Action MY
9.6 It was suggested that breakfast at the Ram should be taken before the coach trip to Old Morganians for the league fixture on the 8th April. Action ME
10. TOOR 10.1 Rob asked that all those going now pay their monies. He also advised that the toor theme would be "70s DISCO". (Secretary's note 3.2.06 - I've just watched a programme on BBC1 specifically about this era called Kings of Glam - the over riding theme of this musical age was that men dressed up as women) - the mind boggles !!!!!! 11. AOB 11.1 Si Walker has promised (again) that he will update the Honours Board. Action DP
DONM - Wed 5th April (7.30 pm @ Sulis Club) | 1st February 2006 | |||||||
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Present: York, Hiscox, Pyles, Lawrence, Sawyer, Cheese, R Garton, Kavanagh, Croft.
Apologies: Hind, L Garton, Button, Hodkinson, Oliver, Ellis. Previous Minutes Accepted Actions Arising All covered under subsequent agenda items. Secretary's Report 3.1 Mike informed the Committee that the Shed had been erected and painted with preservative. The total cost was £250 and the CSSA Bath Area would now be approached to see if they would be willing to offer any financial help. Key holders for the new shed would be Tudor Croft, Pete Oliver, Bren Hodkinson, Lee Garton and Phil Cheese. Action MY
3.2 Bren made the draw for the tickets for the home 6 Nation matches and those successful were Craig Gwillam, Mike Williams and Paul Blankley. 3.3 The lottery return in respect of the Xmas draw had been completed and returned to B&NES. 3.4 The Committee requested that the Secretary enquire if there were any plans to revise the structure of Somerset 2 next season. Action MY
3.5 The Committee nominated Dom Farris, Dan Nichols and Paul Morris to be put forward from the Club as suitable for consideration for a Bath Combination side. Action MY
Treasurer's Report 4.1 Hugh reported that the "dinner debt" had reduced further to just £60, the clothing financial account was now almost complete and agreed and the invoice for the Castle Cary coach had now been received. He also informed the Committee that the toor hotel deposit of £250 hade been paid as had the RFU player insurance premium. 4.2 The Committee, as previously agreed, approved the payment of £80 towards the cost of the 10 pin bowling evening. Action HS
4.3 The treasurer thought that Tudor had paid in too much money for match fees but would check further. Membership and Publicity 5.1 Steve Hiscox floated the idea of a "student representative" on next years Committee. The Committee agreed that this was a good idea and the Chairman suggested that the incoming Committee could co-op someone to the post. 5.2 Steve also reported that the new recruitment posters would be ready by the following Saturday and that Mark Button had produced and distributed a VP newsletter. 5.3 The Chairman still required a contact list for players to add the similar list of VPs that he now held. Action TC
5.4 Hugh outlined the difficulties he was having with the current web service provider and was given approval to switch providers if necessary. Action HS
Captains Report 6.1 The Captain gave an upbeat report which reflected the 3 very good wins since the last meeting. A Combe Down development side had been beaten 66-17 and an Oldfield 3rds side defeated 53-17. In between these two victories was a superb league result against 1st placed Somerton. Not only did the whole team play well but the match was won from a position of 22-0 down 5 minutes into the start of the second half. However Sarries then scored 26 unanswered points to take the match. An epic comeback in every respect. 6.2 Tudor then went on to say that training had, until the previous Tuesday, been very well attended. He hoped that that dip was just a blip. He also added that the session taken by Ken Hole was superb and he wished to record a vote of thanks for Ken's efforts. 6.3 Finally Tudor reported that £56 had been raised as a result of the draw on the 17th. Fixture Secretary's Report 7.1 Although no matches had been cancelled Rob reported that the groundsman had expressed concern about the long sequence of home matches that the club had recently played. As a result the match against Colerne may be switched to their ground. 7.2 A fixture against Haverford West had been arranged for the Saturday of toor and one for Sunday would be also fixed if possible. Clothing & Equipment 8.1 Phil informed the Committee that the scrum machine had been serviced but to date no invoice had been received. 8.2 The Committee agreed that a quote for 12 blank club shirts should be obtained. They did however express concern at the ease at which some of the latest batch had ripped. 8.3 Items now required included a bucket, sponge, and water bottles. In addition the first aid box needed topping up with cotton wool, antiseptic wipes, Vaseline and plastic stitches. Action PC
8.4 The Committee expressed their thanks to Messrs Kavanagh, York and Hodkinson for their efforts in erecting the new shed and to Martin Ellis for supplying the supporting concrete paving blocks. Social Secretary's Report 9.1 Les was thanked for arranging a very successful bowling evening. 21 attended. 9.2 The next VP match would be on the 18th February and there would be a chinese meal evening on the 25th. 9.3 The Committee agreed to a coach for the Old Morganians match. It would leave the Ram at noon with the last return drop off at midnight. 9.4 Tudor would find out some more detail regarding the St Patrick's day celebration at the Green Park Tavern on the 17th March. Action TC
TOOR 10.1 Rob reported that the coach and hotel had been booked. 10.2 The Committee agreed to fix the cost at £110. This was based on 35 going. For every one less than this number the Club itself would incur a loss. 10.3 No definite decision was reached as to what should be presented to those clubs we played on toor. Action COMMITTEE
11. AOB 11.1 Double the amount of food required for the VP match on the 18th. Action RL
11.2 The Honours board was still out of date. Action DP
11.3 John Kernaghan to be contacted re VP match and toor. Action DP
DONM - Wed 1st March (7.30 pm @ Sulis Club) | 4th January 2006 | |||||||
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Present: Hiscox, Pyles, Lawrence, Sawyer, Cheese, Ellis, Garton L, Kavanagh, Croft, Button, Oliver, Hodkinson
Apologies: Hind, York, Garton R 1. Previous Minutes 1.1 Accepted 2. Actions Arising 2.1 All covered under subsequent agenda items. 3. Secretary's Report The following report was submitted by the secretary in advance of the meeting: 3.1. Official confirmation of revised date for Old Morganians league fixture received (now 4th February) 3.2. Tickets for 6 Nation games received 3 @ £60 for England v Wales (4th February) 3 @ £60 for England v Ireland (18th March) Will advertise (e-mail) and make draw by mid January. 3.3 The Bath Combination are to hold 2 or 3 fixtures annually. The 1st fixture is against Bristol Combination on the 20th February. Each club is asked to nominate up to 5 players. This should comprise up to 3 who would be a major asset to the Combination side and 2 who would be in "with a shout". This will not be exclusive, but more of a guide to create a squad with an input from coaches who see the players regularly. Equally this will not be a definite commitment to offer players for set dates in the future, but more of an "agreement in principle" which will be confirmed in advance of match-day squad selection nearer the dates of game(s). Can the Committee please consider this without delay as the Combination need names immediately? Please let me know the Committee's view(s) and I will reply officially. Action TC / PO to nominate players and advise MY asap 3.4. Shed should be ordered by end of week. I will then speak with Sulis Club re its site and will then arrange working party if necessary. Can I still look to Martin to supply some slabs to put it on? Yes Can I also restate my intention to write to the Bath Area CSSC to see if they would consider allocating funds to the Club to meet some or whole of the cost of the shed, as well as the cost of servicing the scrum machine once I have receipts for both to hand. 4. Treasurer's Report 4.1 The Christmas draw made a profit of £371.84. Pete Oliver questioned whether we should continue to offer the £100 first prize. This will be considered for the next draw. 4.2 Several VP donations have been received and a cheque from Somerset RFU re. our participation in the Somerset vase. 4.3 Payment has been received for all international tickets sold. 4.4 Tudor has paid over outstanding match fees. 4.5 The clothing account remains unresolved. Action PC
4.6 The invoice for Castle Cary coach trip will be sent direct to HS. 5. Membership and Publicity 5.1 The poster for the University has been designed by RL. A3 posters will be printed. Action RL
5.2 MB will send out a VP letter including an invite to VP day. Action MB
Following the meeting and a discussion between MB, DP, TC and RL is was decided to move the date from 4th. February to 18th. February (Old Ewardians) to avoid a clash with the England / Wales game. 5.3 A complete up to date contact list is required. MB will E-mail VP list and TC will E-mail players list to DP. Action MB/ TC
5.4 Website - Hosting package needs renewing. HS dealing. Action HS
PC has established a link to a photo gallery
HS requested details of try scorers Action TC
6. Captains Report
6.1 Recent results are as follows: Avonvale 12 - 8 Win in a gritty game Old Culverhaysians 39 - 17 Win in a good expansive game with 25 players available. 6.2 Training continues to be well attended with 11/12 players attending the first session of the new year. 6.3 PC to purchase five balls - two for immediate use, three in reserve. Action PC
6.4 No match has been arranged for 7th. January - A two hour training session will be held. 6.5 Physio - It was agreed to pay £10 per week for a further 14 weeks 6.6 Somerton game 17th. Feb. Everyone attending this game is required to bring "something alcoholic" cans, bottles etc. Non-compliance will be fined . BH to advertise. Action BH
7. Fixture Secretary's Report 7.1 RL raised his concern about the ongoing viability of Somerset division 2 and the possibility of us joining Somerset and Wiltshire. The argument being that away games are not too distant, we already play some of this game as friendlies and we were likely to come up against too strong opposition in a restructured Somerset set up. Mike York will be asked to write to Somerset outlining our concern with local paper comment on the present league structure and rumours about other teams about to join other leagues and to enquire about future plans, if any, for Somerset Two. Action MY
7.2 Toor fixtures - RL will speak to Haverfordwest. TC to provide contact. Action TC/RL
LG has spoken to Tenby RFC who have no dates available. RG to provisionally book a hotel in Tenby for 25 people. Action RG
8. Clothing & Equipment 8.1 Two new shirts nos. 2 and 5 are now available. 8.2 The scrum machine will be serviced by the end of the month. 8.3 PC will produce a flyer of club clothing available for purchase. Action PC
br>See 4.5 and 6.4
9. Social Secretary's Report 9.1 A 10 pin bowling night will be arranged for 28th. January. Four lanes will be booked for 15 people at Longwell Green. It was agreed that the club would pay for the first game for all present. 9.2 A Saturday curry night will be arranged towards the end of February. 10. TOOR 10.1 Covered under item 7.2 11. AOB 11.1 Christmas Draw. It was pointed out that insufficient tickets were available and the number of books bought will be increased for future draws. Food for VP day. Agreed that this should be double the usual quantity. Action RL
Post meeting Note - The honours board needs to be updated. DP will talk to SW. Action DP
DONM - Wed 1st. February (7.30 pm @ Sulis Club) | ||||||||
| 7th December 2005 | ||||||||
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Present: York, Hiscox, Pyles, Lawrence, Sawyer, Cheese, Ellis, Garton R
Apologies: Kavanagh, Hind, Garton L, Button, Croft, Hodkinson, Oliver 1. Previous Minutes 1.1 Accepted 2. Actions Arising 2.1 All covered under subsequent agenda items. 3. Secretary's Report 3.1 The Xmas draw tickets were collected and distributed in good time 3.2 A 8ft by 6ft kit shed would be purchased and assembled during January. The cost was confirmed as being in the region of £250. The Secretary confirmed his intention to write to the Bath Area CSSC to see if they would consider allocating funds to the Club to meet some or whole of the cost of the shed, as well as the cost of servicing the scrum machine (see clothing and equipment) Action MY
3.3 A letter had been received from the RFU stating that the postponed league game against Morganians must now be played on the 17th Dec. (see fixture Secretary's report for further details) 3.4 The Somerset RFU had amended their competition rules to the effect that Clubs could only enter the RFU Knock-out competition if they also entered the Somerset Cup in the same season. Action RL
4. Treasurer's Report 4.1 The "dinner debt" was now down to £90 (3 people @ £30). It was confidently expected that this would be collected by the year end. 4.2 Hugh stated that the clothing financial account still required some additional work to make it acceptable. Action PC
4.3 £110 was still owed for the Autumn Internationals. 4.4 Match fees for only 4 matches this season had been passed to the Treasurer. Action TC
4.5 The Treasurer had received a number of donations from VPs as well as sponsorship monies from Exclusively Kitchens. 4.6 The Committee discussed at some length the news that £150 had been spent after the Castle Cary match on drinks with the expectation that the Club would reimburse those who put the money up front. Anticipating that the Committee would be concerned the Skipper had included a comment in support of the decision in his report (see below). The Committee were indeed concern especially as the coach that day had also cost £180 and that furthermore no match fees had been collected. However the Committee decided that reimbursement would be made although they expressed the following views :- " The importance of engendering a good club spirit was fully recognised as was the fact that the Castle Cary match (especially the return coach trip) was an excellent opportunity to do just that. The Committee also acknowledged that the student influx had played no small part in the Club's revival and that ensuring their continued support was vital. Expenditure on these grounds was therefore accepted as money well spent. However the sum involved was considerable (well in excess of the constitution's £60 limit for ad hoc expenditure approved by committee members) and in approving it on this occasion the Committee in no way wanted to create a precedent. In future, especially where a match involved a late coach return, the Committee should be approached in advance to sanction expenditure of this nature. The Committee's feelings were that £100 would have been a sensible and reasonable limit on this occasion. " 5. Membership and Publicity 5.1 Steve Hiscox reported that he continued to receive membership monies and there were now 24 paid up members. He also commented on the fact that the notice board now contained much more up to date material. 5.2 There had been a request from the students for more posters to be put up at the University and this would be done in the new year. 5.3 The Committee requested that a VP newsletter should be published early in the new year and this should contain an apology to all those who turned up on the VP day when the Morganians game was called off because of adverse pitch conditions. Hugh Sawyer did however point out that an apology had already been placed on the Club's web site. Action MB
6. Captains Report 6.1 The Captain sent in the following report :- Great win against Castle Cary 25-24. Not a pretty match but sheer grit and determination won the day. This is entirely attributable to the excellent training/coaching from Pete and Les, great team spirit that is rife within the squad and competition for places as the numbers continue to grow. A fabulous evening followed (thanks to Bren for organising coach). The importance of this evening must not be undervalued - I had 4 students come up to me during the night and said that they had never enjoyed playing for a club so much and hoped they could continue to play during their studies. I appreciate that funds may have been spent that shouldn't have been - but there is a bigger picture here. The last couple of seasons this club has been on the brink of collapse. The revival this season hasn't happened by chance - it has been down to commitment, leadership and support (financial or otherwise). Bristol Telephones - another great win 31-17. Communication improvements coupled with great supporting play put us ahead in the last 10 mins. Oldfield - lost 22-19, not a good day, was hospitalised in the first 3 minutes and didn't see the match. From what I understand it was a valiant performance by the forwards against a formidable pack. We'll beat them at home. Morganians - game called off due to waterlogged pitch. Avonvale this weekend - got 26 people available at the moment! Still trying to continue to play everyone at every game. I am out for 8 to 10 weeks....but will probably ignore all medical advice and have a run out after Xmas. 6.2 Rob Lawrence added that numbers at Tuesday night training were remarkable for this time of the season. 7. Fixture Secretary's Report 7.1 Whether or not there was a game on the 17th December was still under discussion. The Club would be stretched to field a side given that many students would have returned home, but at present the RFU were insisting that we play the rescheduled Somerset 2 game against Old Morganians. Action RL
8. Clothing & Equipment 8.1 Phil reported that he had recently purchased 2 new balls at £40 each to replace those lost. The Committee were very concerned that expensive equipment such as this could go astray so easily. The Captain would be asked to ensure that a closer watch was kept on Club equipment. Action TC
8.2 The Committee approved the expenditure required to service the scrum machine. It would be £185 + parts and vat. Action PC
9. Social Secretary's Report 9.1 A Sunday lunch social was held on the 27th November at the Hop Pole. 9.2 A ten pin bowling evening would be arranged for the 28th January. Four lanes were to be booked. As far as financial support for the evening was concerned, the Committee were only prepared to underwrite the cost of any unused lanes. For whatever lanes were used players should be charged sufficient to cover the costs incurred. Action BH
10. TOOR 10.1The Committee decided that the 2006 TOOR would be to west Wales (Pembrokeshire region) 11. AOB 11.1 The Committee requested that the Captain do all that he could to ensure that the Club's recognised short and sock colours were worn by all players. Action TC
11.2 Rob Lawrence informed the Committee of the death at age 26 of Johnathon Darcy an Old Edwardian player. His funeral would be held on the 13th December at St John's Church. DONM - Wed 4th January (7.30 pm @ Sulis Club) | ||||||||
| 2nd November 2005 | ||||||||
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Present: York, Hiscox, Pyles, Hodkinson, Lawrence, Sawyer, Cheese, Oliver,
Apologies: Kavanagh, Hind, Ellis, Garton L, Button, Croft, Garton R, 1. Previous Minutes 1.1 Accepted 2. Actions Arising 2.1 All covered under subsequent agenda items. 3. Secretary's Report 3.1 The Xmas draw tickets were ready for collection and Martin Ellis would pick them up. Action ME
3.2 The Secretary would liase with Mark Button and ensure that the draw tickets for the VPs were posted within the next 8/10 days. Action MY
3.3 The Club had received clearance from the Sulis Club to erect their own kit shed. The Committee gave approval for expenditure of up to £250 to purchase and install a suitable structure. Action MY
3.4 The Secretary would write to the Bath Area CSSC to see if they would consider allocating funds to the Club to meet some or whole of the cost of the shed. Action MY
4. Treasurer's Report 4.1 The "dinner debt" now stood at £135. (4 people owed). The Committee expressed the view that to the greatest extent possible all monies for next years dinner should be collected in advance or failing that on the evening itself. 4.2 Phil had now provided Hugh with a financial account of last season's clothing activity. 4.3 The two missing shirts had now been accounted for. 4.4 Pete Oliver remained hopeful that he could obtain further Sponsorship. Action PO
5. Membership and Publicity 5.1 Steve Hiscox reported that he continued to receive membership monies. 5.2 The Committee were keen that a complete and accurate data base of members names/addresses/phone numbers should be compiled. It was though that the Skipper had such a list. Action TC
6. Captains Report 6.1 On behalf of the Captain Pete Oliver reported that training nights were going very well and that the lighting facilities were excellent. Match day performances of late certainly reflected the benefits of these well run and attended sessions. 6.2 During October 3 of the 4 matches played had been won and 145 points scored. The individual results were:
6.3 The attendance of a physio on training nights had been a success and the Committee agreed to pay £50 to ensure that he attended the next 5 training sessions. After that the situation would be reviewed. It was understood that players were expected to pay £5 (students) or £10 per session if they availed themselves of the physio. Action HS
7. Fixture Secretary's Report 7.1 There was still no fixture arranged for the 17th December but if one was required Rob Lawrence would need to know in good time. Action RL
8. Clothing & Equipment 8.1 Phil Cheese had purchased a full set of red jerseys. 8.2 The Committee asked that an estimate to service the scrum machine be obtained and if possible details of the work that would be involved. Action PC
9. Social Secretary's Report 9.1 Bren advised that both the Quiz Night and the Beer Festival had been very poorly attended. He would however arrange a Sunday lunch for November 27th. Action BH
10. TOOR 10.1 The Committee would decide on a venue at the next meeting without fail. Action Committee
11. AOB 11.1 The Committee agreed that a mini bus should be hired for the Castle Cary away game on the 12th November. DONM - Wed 7th December (7.30 pm @ Sulis Club) | ||||||||
| 5th October 2005 | ||||||||
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Present: York, Hiscox, Pyles, Ellis, Garton L, Hodkinson, Button, Croft, Garton R, Lawrence, Sawyer.
Apologies: Kavanagh, Hind, Oliver, Cheese 1. Previous Minutes 1.1 Para 7.1 should read Steve Hiscox not Steve Fielding. Para 9.1 "had offered to buy" NOT "bought". 2. Actions Arising 2.1 All covered under subsequent agenda items. 3. Secretary's Report 3.1 The number of International tickets for the Autumn Internationals had been confirmed. Four for each of the games against NZ and Australia. (post meeting note: the Club were offered 2 extra for each game but as there was no response to an e-mail shot asking for takers this offer was not taken up). 3.2 The Club have received transfer details for John Catchpole. He has joined Liskeard-Looe. 4. Treasurer's Report 4.1 Rob Garton informed the Committee that annual membership of the Gym at the Sulis Club had been agreed at £112.50. However CSSC members could obtain it for just £50. The Committee agreed that these were very favourable terms. 4.2 The number of "dinner debts" had been reduced. Efforts continue to collect what remained outstanding. 4.3 Yet again the action on Phil to provide Hugh with an account of last season's clothing activity needed to be carried forward. Action PC
4.4 The new shirts had been paid for but unfortunately two had already gone missing. Whilst it was hoped they would turn up, the Treasurer voiced his concern given their cost. 4.5 Overall the number of debtors had much reduced. 5. Membership and Publicity 5.1 Steve Hiscox reported that he had now received annual subscriptions from 13 (soon to be 15) players. 5.2 Recruitment posters and calling cards continued to be distributed and/or displayed where ever suitable. The Green Park Tavern and the new student accommodation on the Lower Bristol Road were thought to be places where posters would be relevant. 5.3 Whoever did a match report for the Chronicle was requested to forward a copy to Hugh at the same time for inclusion on the Club's web site. 5.3 The Chairman had produced a sponsorship request letter and Tudor Croft thought that he may have a firm who would be receptive to such a request. 6. Captains Report 6.1 Tudor gave a very upbeat report to the Committee. He was particularly pleased with the high level of availabilities for games to date, the level of attendance at training sessions and the fact that there had been a number of new signings (including a prop). Although the Club had lost its first league encounter, Somerton had fielded a very strong team that had been boosted by a number of Royal Navy personnel from the nearby air station. However the following week Old Culverhaysians 2nds were beaten 47-15. 6.2 The Captain said that Pete Oliver and Lee Garton were doing a great job taking the training sessions and that their efforts were certainly paying off come match days. 7. Fixture Secretary's Report 7.1 The Committee agreed to the idea that the result of the match against Old Edwardians on the 22nd October should count towards the Somerset Cup as well as the league. Rob Lawrence would seek confirmation from Old E's that they were still happy with this. Action RL
8. Clothing & Equipment 8.1 The action to purchase a full set of red jerseys remained outstanding. Action PC
8.2 Phil had purchased 2 "keep warm" suits for substitutes to wear. 8.3 There was a discussion re the washing of kit which currently was rather ad hoc. No firm decision was reached but Steve Hiscox said he was prepared to continue with the current loose arrangements and see how it went. 8.4 The Secretary agreed to investigate the possibility of a erecting a new shed at the Sulis ground which would be for the Club's use only. Action MY
9. Social Secretary's Report 9.1 Bren advised that there would be a Quiz Night on Thursday the 20th October at Lambrettas. The cost (inc food) would be £5. 9.3 The Beer Festival on Saturday the 15th November was now a confirmed social event. 9.4 The Xmas draw would take place on Saturday 10th December. The Secretary agreed to order the tickets forthwith. (post meeting note: done the next day) 10. TOOR 10.1 Nothing new to report. 11. AOB 11.1 A plaque from Haverfordwest RFC was placed above the bar. DONM - Wed 2nd November (7.30 pm @ Sulis Club) | ||||||||
| 7th September 2005 | ||||||||
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Present: York, Hiscox, Pyles, Ellis, Garton L, Hodkinson, Oliver, Button, Cheese.
Apologies: Sawyer, Garton R, Kavanagh, Lawrence, Hind, Croft. 1. Previous Minutes 1.1 Accepted 2. Actions Arising 2.1 All covered under subsequent agenda items. 3. Secretary's Report 3.1 Mike York confirmed that he would not take up the question of pitch availability on the 29th April until later in the season. 3.2 International tickets for the Autumn Internationals had been ordered. Four for each of the games against NZ and Australia. 3.3 The RFU electronic questionnaire on which the Club's RFU grant is based had been completed. 3.4 It was agreed to send £50 to an appeal for donations for a Junior rugby player who had recently broken his neck and was now on a life support system. 3.5 The compulsory playing insurance premium for this season had risen sharply, but the RFU had yet to decide how to levy it. They may decide to reduce the annual grant to cover the increase. Clubs would be informed shortly. 3.6 The committee went through the Clubs current player registration list and deleted a number of names. The RFU's intention was to eventually manage player registration entirely on line. 3.7 A copy of the deregulation rules for Somerset 2 were passed to the Captain. 4. Treasurer's Report 4.1 As Rob Garton and the Treasurer were absent the following actions were carried forward :- a. Gym membership. Rob G. will speak to Claire (Sulis manager) re. the possibility of subsidised gym membership. Action LG
b. Debtor list re. dinner to be sent to Rob Garton Action HS
4.2 Also carried forward was an action on Phil to provide Hugh with an account of last season's clothing activity. Action PC
5. Membership and Publicity 5.1 Steve had received annual subscriptions from 5 players so far. He was aiming to collect the majority by the end of September. 5.2 Recruitment posters were on display at the University and Wessex Water. There had already been one new member as a result. 5.3 Pete Oliver was to investigate the possibility of an additional sponsor. 5.4 Mark Button reported that he had produced a VP newsletter but was awaiting fixture cards before he sent it out to VPs 5.5 The web site now contained last years point scoring records. 6. Captains Report 6.1 In Tudor's absence the Chairman read out his e-mailed report. "Training has continued to be well attended with Pete and Les providing structured sessions which the lads are responding to very well. The new recruits are beginning to show some promise and were 'blooded' at the trial match on the 23rd (Martin and I were also blooded but in a different way!). They got stuck in and seemed to enjoy it which is what its all about. We also welcomed back a few old faces- namely Chris Kearns, John Bradley and Rob Lees. The trial was as hard as expected but I was encouraged by the spirit of the team. Some great phases of play were put together and when we retained our composure we looked dangerous at times. Individual tackling was good but we do need to work on a more strategic and organised defence - I will be speaking to both Pete and Les about this. Fitness is still nowhere near where it should be and we were found lacking at times purely down to our inability to get across the park. Communication needs to improve greatly, particularly among some of the more experienced players (which was both surprising and disappointing) - sorry for the criticism but I speak as I find. Never the less, we were facing quite formidable opponents and we showed some real promise which I intend to capitalise on for the upcoming matches". 7. Fixture Secretary's Report 7.1 Rob Lawrence was absent but Steve Fielding reported that he was attempting to go through the "pool" if a game was required on the 10th. The following week the match against Combe Down 2nds was still on. 8. Clothing & Equipment 8.1 The Committee approved the purchase of a full set of red jerseys. Phil advised that they would cost around £24 from Bath Embroidery Services. Action PC
8.2 Phil was also authorised to purchase 2 "keep warm" suits for substitutes to wear. Action PC
8.3 The first aid kit had been stocked to a very high standard. 8.4 A new cupboard was to be put into the kit shed and an old one disposed of. 9. Social Secretary's Report 9.1 Dave Pyles had bought John Cooke a couple of beers to thank him for his support for the cricket match. 9.2 The 17th Sep Quiz Night had been cancelled because the Sulis Club's charge to host the event was considered too high. It was thought that the Green Park Tavern would be a more suitable venue if it were to be re-arranged. 9.3 Possible future events included a visit to the Bath Beer Festival and a canal barge trip. 9.4 There was an excellent write up of the Salisbury trip on the web. 10. TOOR 10.1 Nothing new to report 11. AOB 11.1 Pete Oliver had made some enquiries re obtaining a Physio's services at a reduced rate but had had no luck to date. 11.2 Base on a majority vote in favour the Committee decided to continue with their own annual draw and not switch to the one organised by the RFU. 11.3 Ball sponsorship. Draft letter to be ready tomorrow (8/9/05). Action DP/SH
11.4 The home league match against Old Morganians on the 3rd December would be designated a "VP fixture". DONM - Wed 5th October (7.30 pm @ Sulis Club) | ||||||||
| 3rd August 2005 | ||||||||
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Present: Sawyer, Kavanagh, Lawrence, Hiscox, Pyles, Ellis, Garton R., Hodkinson
Apologies: York, Oliver, Button, Cheese, Garton L., 1. Previous Minutes 1.1 The previous minutes were not distributed. They will be corrected (paragraph numbering and Les / Rob Garton confusion) and sent to Mike York for distribution. 2. Actions Arising 2.1 All covered under subsequent agenda items. 3. Secretary's Report 3.1 Mike York confirms that the dinner has been booked for 12th. May 2006. 3.2 Availability of pitch on 29th. April - to be further discussed with Mike York. Action next meeting
3.3 Calling cards have been handed to Steve Hiscox for distribution 3.4 On return from holiday, Mike will complete the electronic questionnaire on which our funding is based. 3.5 We have been allocated 2 x £55 and 2 x £60 tickets for the autumn internationals. 4. Treasurer's Report 4.1 Following Rob Garton's recent enquiry £450 has been received from the CSSA as a refund of pitch hire. 4.2 Gym membership. Rob G. will speak to Claire (Sulis manager) re. the possibility of subsidised gym membership. Action LG
4.3 Debtor list re. dinner to be sent to Rob Garton Action HS
4.4 Recent invoices paid are £54.99 re. cricket pitch hire and £120 re calling cards. A catering invoice has not been received. 4.5 Phil Cheese has been asked to provide Hugh with an account of last season's clothing activity. Action PC
5. Membership and Publicity 5.1 Steve presented a well produced poster to the committee. This will be distributed by committee members and handed to players at the next training session. 5.2 Mark Button has volunteered to produce a VP letter Action MB
5.3 Pete Oliver contact with Neville, University RD b/f Action PO
5.4 Contact list - Steve has started the process of updating the contact list. 5.5 Web Site - Following contact by Hugh, the web site is now up and running again. The following items will be added: Date and venue of annual dinner Congratulations to Steve Fielding and Lucy and Lee (Jock) Hodges on their nuptials. Fixtures Point Scorers Martin to provide info. Action ME
6. Captains Report No report this month 7. Fixture Secretary's Report 7.1 23rd. August . Friendly v. Combe Down away at 6.30p.m. 7.2 17th. Sep. Home game v. Combe Down 2nds 7.3 10th. Sep. No game scheduled. Pool game may be arranged by someone other than Rob who will be away. 7.4 Dinner date to be added to fixture card. Action RL
8. Clothing & Equipment 8.1 The following actions were brought forward: Clothing stock to be publicised, further quote for a second team strip to be obtained. Receipt of strip to be confirmed or progress chased. Action PC
8.2 Keys! Phil to confirm situation regarding keys. Bren and Martin to check their keys for padlock key prior to next training session. Action PC/ME/BH
9. Social Secretary's Report 9.1 The recent cricket match was a well attended, enjoyable day and Sunday lunch at the Riverside proved successful. Dave Pyles to thank John Cooke for his efforts to ensure the cricket was a success and to offer a few beers next time he is at the club. Action DP
9.2 Forthcoming events: 17th. Sep Quiz Night. Bren to organize at the club dependent on food and room hire cost - an alternative venue may be required. Bren to discuss if necessary with DP. Action BH
20th. August Train trip to Salisbury. Tudor to be encouraged to attend.
Action DP/All
10. TOOR 10.1 Rob Garton will ask for destination suggestions. Action RG
11. AOB 11.1 Pete Oliver re Physio. b/f Action PO
11.2 RFU XMAS draw b/f to discuss with Mike York Action Next Meeting
11.3 Ball sponsorship. Draft letter to be composed Action DP/SH
11.4 Xmas draw - date to be included in Fixture Card Sat 10th Sept. Action RL
DONM - Wed 7th. September | ||||||||
| 6th July 2005 | ||||||||
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Present: Oliver, Sawyer, Button, Kavanagh, Cheese, Lawrence, Hiscox, Garton L., Pyles, Croft, Ellis, Garton R.,
Apologies: York 1. Previous Minutes 1.1 Accepted. 2. Actions Arising 2.1 All covered under subsequent agenda items. 3. Secretary's Report 3.1 2005/06 contact details have been registered with SW Rugby Administration 3.2 All necessary information re. league fixtures have been passed to Rob Lawrence 3.3 The club has been withdrawn from this season's RFU cup competition 3.4 We are awaiting a proof from Eyecatchers for 250 calling cards 4. Treasurer's Report 4.1 Last season's accounts were accepted by the auditors who remarked on the poor quality of paperwork submitted to Hugh. We must have receipts where available and accounting sheets completed. These should show both income and expenditure and should not be netted off. 4.2 Debtors from last season are as follows: Tour £50 Dinner £240 Clothing sales £125.5 There were also match fees outstanding. HS to provide list to ME. ACTION: HS
4.3 Alison, SW CSSA representative has said that there is the possibility of a refund and that grants were also available. 5. Membership and Publicity 5.1 Steve Hiscox will have a poster available by the end of next week which will include an invitation to train with the club as well as seeking new players. ACTION: SH
5.2 An end of season / new season news VP newsletter will be prepared ACTION: SH
Post meeting note - Mark Button has volunteered to help Steve with regard to VP contact etc.
5.3 Pete Oliver has attempted to contact Neville, university rugby development officer. He will try again or will visit. C/f visit to freshers' week. ACTION: PO
5.4 Greater effort is needed to get match write-ups to the Chronicle or Sunday Independent. Les Garton volunteered to do so. ACTION: LG
5.5 The web site has reverted to its position at 3rd. May. Hugh is unable to make contact and will seek advice re changing the site provider. Adrian Jones suggested as contact. ACTION: HS
5.6 Steve was asked to update and distribute the contact list. ACTION: SH
6. Captain's Report 6.1 Tudor Croft was congratulated on being appointed club captain. He expressed appreciation of the new kit and looked forward to the new season. Twelve people attended the first training session. 7. Fixture Secretary's Report 7.1 Blagdon have withdrawn from the league which leaves six clubs in our division. 7.2 First competitive fixture is 24th. Sep away to Somerton. 7.3 Trial match is 3rd. September - away to Old Edwardians - No games organized as yet for 10th. or 17th. September 7.4 We have been advised that a pitch will not be available to us on 29th. April as it is needed for cricket. Mike York will be asked to write to the Sulis club emphasizing the importance to us of the President / Chairman fixture which is historically held on that weekend. However, if we are unable to play on 29th., it was suggested that tour could be held on the weekend of Sat 1st. April and the president / chairman match could be held on 22nd. April. ACTION: MY
7.5 Exclusively Kitchens will be listed in the fixture card as club sponsors. DP to contact Simon Walker ACTION: DP
7.6 Les Garton was voted and accepted his nomination as a VP. 8. Clothing & Equipment 8.1 New shirts and training equipment have been purchased. Keys have been given to the following: Tudor Croft, Phil Cheese, Martin Ellis, Sulis Club 8.2 We hold £533 of clothing stock which Phil will publicise. ACTION: PC
8.3 Phil had obtained a quote of £671 for a second team strip. He will obtain further quotes for a cheaper version. ACTION: PC
8.4 Phil also mentioned that a new cabinet was required. 9. Social Secretary's Report 9.1 Cricket match organized for Sunday 10th. July .2.30p.m. 9.2 Sunday lunch to be organized for 31st. July. ACTION: RG
9.3 Barge / train trip under consideration 9.4 Quiz to be organised for towards the end of Sep. ACTION: RG
9.5 Club Dinner. Mike York to contact Bath Rugby to book 12th. May. If that date is unavailable 12th. May and 19th. May in that order. ACTION: MY
9.6 Tudor suggested that we hold early evening events as people were unable to attend weekend daytime events due to family commitments. 10. TOOR 10.1 Rob Garton will ask for destination suggestions. ACTION: RG
11. AOB 11.1 Pete Oliver suggested that we find a physiotherapist who would be treated as a preferred supplier in rehabilitating injured players at a reduced rate and subsidized by the club. ACTION: PO
11.2 Hugh Sawyer raised the issue of the RFU Christmas draw as opposed to our own draw. We will discuss when Hugh has details. ACTION: HS
11.3 Les Garton - We must all consider money raising activities in particular match ball sponsorship. Concrete proposals to next meeting please. ACTION: ALL
11.4 Tudor Croft was advised by Hugh that expenditure on stamps and phone calls would be reimbursed on submission of an account. Also sought help with laundry of kit. Steve Hiscox and Rob Lawrence offered to help. DONM - Wed 3rd. August |