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Bath Saracens Committee Minutes 2007-2008 Season |
| Click here to see last season's minutes |
Please note: The Committee has decided not to publish their minutes on the website any more - these are the last to be listed. Please see item 11 (AOB) of the 1st August meeting for revised distribution details. | 1st August 2007 |
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Present : Hiscox/ Pyles/ Kavanagh/ Bradley/ Biss/ Solomon/ Lai/ Guthrie/ Cuthbert/ Catchpole
Apologies: York/Nicholls/Lawrence/Sawyer 1. Minutes of the previous meeting: Rob Lawrence asked that last month’s minutes be clarified as follows: League fixtures start on 29/09/07 and we have only 1 week off (13/10/07 friendly against Old Ed's) from league until 8/12/07. League starts again on 12/1/08 and then no break until 8/3/08. The Pewsey Vale fixture rearranged from 15/12/07 at their request is being played on 12/1/08. 2. Secretary’s Report In the absence of the secretary the following items have been brought forward to be reviewed at the September meeting: * Letter of thanks to CSSA re. the refund of pitch hire * Letter re. lack of invoices from catering department * Security of tenure. Secretary to enquire re recent approach to the bowls club * Letter to VP’s who have not been in touch for a while regarding continuance as VP’s * Lee Garton would be asked if he could again produce credit card sized details of Club contacts. 3. Treasurer’s Report Steve Hiscox has started chasing debtors and emphasised that in the coming season members would be expected to pay promptly Steve Hiscox to arrange the necessary changes to the bank mandate Action S. Hiscox
4. Membership and Publicity Phil Cheese has passed details of the picture gallery to Dave Pyles who will now be able to upload photographs. Martin Solomon has drafted a VP letter which will be sent shortly. Action M. Solomon
Martin has arranged for an advertisement to be placed in the MOD newsletter Poster : S. Hiscox and R. Lawrence will arrange for contact names to be agreed for a poster and arrange for the poster to be circulated. Action R. Lawrence / S. Hiscox
Lee Garton would be asked if he could again produce credit card sized details of Club contacts. Action S. Hiscox
Martin Solomon will talk to R. Lawrence re the Evening Chronicle pre season rugby feature. Action M. Solomon
5. Captains Report Tony Lai reported that pre season training under Paul Kavanagh was very good although recent attendance had been disappointing. Paul Kavanagh will not be available as coach throughout the coming season due to a foreign deployment with his job. The following people will be approached to help with training: John Lenthall, Dom Ferris, Tudor Croft. David Pyles and Tony Lai will also talk to Les Garton, who has already said that family commitments mean that he cannot devote time to training, to ask if there is any help he can offer. 6. Fixture Secretary’s Report Rob Lawrence submitted the following report: After I requested moving Colerne home league game from 15/09/07 to17/11/07, they have now requested another move due to a recently confirmed cup fixture. I have agreed in principle if the league allow it and the fixture is now proposed for 23/02/08 (the week after we play them at their place) unless we return to the original September date (not suitable or us) this was the only other mutually agreeable date. Old Edwardians have asked if we would like to move the pre-season game from Tuesday 28th August to Saturday 1st September. I have agreed subject to this being agreed by Tony, Dan & Kavs. Please can you let me know of the agreed Xmas draw date. I can add this to the fixture card when proofs come back. 8th/15th December? We have been drawn at home to Avon in the 1st round of the Somerset cup weekend of 17th November. 7. Toor Although we have decided that Amsterdam is the most likely tour venue, Jim Biss has been asked to make enquiries re other venues which we would fly to, for example, Prague. Jim will investigate potential cost. Action J. Biss
A tour committee will be established featuring JIM Biss, John Catchpole, Duncan Guthrie and R. Lawrence ( re fixtures) It was agreed that a saving system would be put in place to enable members to putting aside money for the cost of the tour. Action: Tour Committtee
8. Clothing & Equipment The following actions are outstanding: The Committee suggested that the kit store combination lock number be changed and all those who required access advised. Action T Lai
An ex player, Rob Pollock, had requested an old club shirt. Action R.Garton
(John Bradley to speak to R. Garton)
The new notice board that had been ready for some time was still awaiting the go ahead from the Sulis Club to erect it. There was still no sign of the redecoration that was supposed to take place before it was put on the wall. Action Rob Lawrence
9. Social Secretary’s Report Post meeting note: Volleyball and rounders took place on Sunday 5th. August at Victoria Park. Sunday lunch will not be arranged for 19th. August as previously noted. Instead the 18th. August has been designated as a Saturday night pub get-together A post game booze up will be arranged for September and September will also feature Sunday lunch. Jim Biss asked if the Christmas drawer had been registered with the local council. Action M. York
10. Fund Raising Nothing to report 11. AOB Publication of the minutes on the web site was discussed and although the club wishes to remain open in its communication, it was resolved that the minutes should not be in the public domain. They will, however, be made available to club members and VP’s on request. Such requests should be directed to the chairman * who will arrange for a distribution list to be compiled. * david.pyles@pilkington.com 07712 078435 These minutes will be the last to be posted on the web site. Action H Sawyer John Catchpole asked for clarification of the sale of international tickets. As a vital source of income to the club all tickets will be offered for sale outside of the club in the first instance. Any unsold tickets will be offered to club members. NEXT MEETING 5th September @ Sulis Club 1915 for 1930 please |
| 4th July 2007 |
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Present : Hiscox/ Sawyer/ Pyles/ Kavanagh/ Bradley/ York/ Biss/ Solomon/ Hind
1. Secretary’s Report Mike reported that all the usual pre season paper work had been completed and returned to either the RFU or 1st Eleven Sport.
Fixtures for the coming season in Dorset and Wilts 2 North had also
been received. These had been passed on to the Fixture Secretary who had taken action as outlined in his report below.
2. Treasurer’s Report Although this year the post of Treasurer had been taken up by Steve
Hiscox, Hugh Sawyer briefed the Committee for the last time. He said that the accounts were still with the auditor so could not yet be officially closed.
He had recently paid a £48 referees bill and also a £30 charge as a
result of a disciplinary hearing into the sending off of a Saracens player last
season. The Bath Area CSSC had refunded the £450 that the Club had paid for pitch hire. This in fact was one of the major income sources for the season and the
Club were extremely grateful for the windfall. The Secretary would write and thank the CSSA.
ACTION Mike Y Although there were still a large number of people who owed the Club
money, the incoming Treasurer was prepared, as one of his first jobs, to chase
up the debtors. He saw no cause for
concern at present.
The major source of income last season came as a result of selling the
Club’s 6 Nation ticket allocation, and the Committee took an early decision
that the same should be done this year.
This decision was not taken lightly, but the Committee recognised that
without this source of income the Club would suffer a severe financial
shortfall for the coming year. Although
in theory fund raising activities could replace this income source, the amount
involved was way beyond what the Club had historically been able to raise. The
Committee therefore had no confidence in this approach and considered ticket
selling to be the only viable option. 3. Membership and Publicity The hand over from Steve Hiscox to Martin Solomon was in progress, and
one of the latter’s first tasks would be to produce a VP newsletter to go out with
the fixture cards.
The Committee decided to remove Messrs Marks and Weeks from the VP list
and invite Tudor Croft and Rob Garton to become VPs.
(post meeting note - both Tudor and Rob accepted) The Secretary was also asked to write to any VP who had not been in
touch with the Club for some time and ask whether or not they wished to remain
as a VP. ACTION Mike Y Last seasons recruitment poster was being revised / revamped and would be available soon. A copy would
also be placed on the Club’s web site. The Chairman promised to improve the picture link on the web site and
also produce a write up of last season’s
tour. Lee Garton would be asked if he could again produce credit card sized details of Club contacts. The Annual Dinner date was set as the 9th May. (post meeting
note - Bath Club house booked)
4. Captains Report 5. Fixture Secretary’s
Report Rob had moved swiftly on receipt of the seasons league fixtures to
rearrange some of the matches. As a
result the first league match would now not be until 29th September and there would also be no league fixtures between 2nd Dec and 19th Jan.
The usual pre season trial against Old Edwardians had been arranged for the 28th August at Bathampton.
6. Toor The Committee were aware that there had been some discussion between
members about marking the Club’s 60th anniversary by arranging a tour to
Amsterdam. If this was to be, then it
would be necessary to appoint a toor organiser without delay and perhaps
operate some type of savings scheme, given that such a toor would be more
expensive than normal. 7. Clothing & Equipment John Bradley was the incoming Clothing and Equipment manager. He had yet to receive an inventory list,
which Hugh would provide. Once this was
to hand he would meet with Rob Garton and take collection of the current stock. John would also discuss with the new Treasurer just how Steve wished to
manage the clothing and equipment account. There were some spare shirts that needed numbering. Steve Hiscox knew just what was required and
would let John know. The Committee suggested that the kit store combination lock number be
changed and all those who required access advised. An ex player, Rob Pollock, had requested an old club shirt. The new notice board that had been ready for some time was still
awaiting the go ahead from the Sulis Club to erect it. There was still no sign
of the redecoration that was supposed to take place before it was put on the
wall. 8. Social Secretary’s Report Jim Biss the new Social Secretary said that he had inherited plans for
the proposed Pub Treasure Trail and would fix a date, sometime in late summer. After some discussion re a cricket match the Committee decided that a
better idea would be to hold a rounders match in Victoria Park with post match
refreshments in the Marlborough Tavern. Sunday the 5th August was agreed Jim also agreed to arrange a Sunday Lunch for the 19th August. 9. Fund Raising The Committee agreed that when selling raffle tickets on match days,
buyers should be told that proceeds would go towards the Club’s social fund. 10. AOB It was thought that the bowls club had been approached regarding their
future once the 10 year agreement with the CSSC ended. The Secretary was asked to investigate this
and see just what plans the University had for rugby at the Sulis Club and what
effect if any this would have on Bath Saracens. The Secretary also agreed to write to the Caterer at the Sulis Club and
request a bill for the previous season. Training for the coming season would commence next Tuesday (the 10th
July). Jim was asked to contact Dan Nicholls re a reminder email. NEXT MEETING 1 AUGUST @
SULIS CLUB 1915 for 1930 please |