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Bath Saracens Committee Minutes 2008-2009 Season |
Click here to see last season's minutes |
| AGM - 5th June 2009 |
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The AGM was held at the Royal Oak Widcombe on 5/6/09, and attended by 12 members.
1. SECRETARY's REPORT The notes used by the Secretary to address the meeting were as follows :- General comments - there were 10 meetings only of the committee. Feb mtg cancelled. Average number attending each mtg was 8. - as is now always the case, from a sec viewpoint, it was another smooth and uneventful season. - club completed its 2nd season in D&W 2 North league, but not as successfully as it first I'm afraid to say. - next seasons fix list has been out for some weeks and Rob Lawrence will be making the usual acceptable tweaks to it. - we continue to be affiliated to the Somerset RFU Financial Comments - this is the 3rd year of the RFU's policy of paying Clubs mandatory player insurance premiums but at he same time not giving them a grant. For one team clubs such as ours this was and still is financially very bad news. It means we lose almost £1000 income per season compared to the old grant system. To offset this we again sold a significant percentage of our international tickets, and this raised £1,600. This allied to the financial support given to us by the CSSC ensures that we can at least break even. But I must stress that other fund raising, including the Xmas draw, player subscriptions and raffles come nowhere near raising sufficient income to run this Club. - although the treasurer will give a more comprehensive finance picture, I must say that it was disappointing to yet again be fined over and over again for non timely submission of match results. It cost the Club £150 this season. Another area of potential loss is bad debts. I leave it to the Treasurer to enlighten you but I would recommend sterner action to ensure that monies owed by individuals are collected, if not sooner, at least eventually. Sulis Club - Position Statement - the 10 year agreement that the CSSC had with Bath University re security of tenure has now ended. Despite numerous attempts I'm afraid that I am unable to give you any idea of just what the University's policy towards us will now be. There is however no indication that we are to be ejected. I believe that there is no news simply because no one in the University is at present addressing the question or if someone is, then he or she have not yet seen fit to inform us or the Bath Area CSSC that they are. Social Comments - Rob Garton took up this mantel again and as we have come to expect from him he ensure this side of the Club was its as usual vibrant and successful. WELL DONE AND THANK YOU Rob, especially for your efforts regarding the Toor and Annual Dinner. Awards Players player - Tony Milne Captains Award - Steve Hiscox Clubman of the year - Rob Garton Most improved player - Owen Swabey 2. CAPTAIN's REPORT The Captain was not present and had not forwarded a report for the meeting. 3. TREASURER’s REPORT The Treasurer handed out a provisional copy of the accounts for the season 2008/2009 and talked members through it. The overriding message was that there was a small profit for the season but this owed much to the sale of the Club’s allocation of International Tickets. There were still a number of debts to be collected one of which being £250 in respect of player subs for the season. The Treasurer also commented that sales of Club clothing had been particularly poor over the past year. The meeting agreed that under the provisions of RFU Rule 21.5(c) the Club would opt out of formal audit or examination by a qualified accountant of the Club’s 2008/09 annual financial statement. 4. ANNUAL SUBSCRIPTIONS The meeting voted to keep the annual subscription at £25 but to make it free for students (currently £10) 5. ELECTION OF OFFICERS The following were duly elected :- Chairman - David Pyles Secretary - Jim Biss Treasurer - Steve Hiscox Fix Sec - Rob Lawrence Soc Sec - Rob Garton Mem Sec - John Bradley Club Captain Tony Milne Gen Committee - H Sawyer, S Porter, G Evans, G Hind, T Ayres, M York. In addition Paul Kavanagh and Martin Ellis would be Team Coaches for the season. 6. Any other Business It was confirmed that the “publicity group” was up and running. The Committee were advised that Vista Print could be a good bet for the Club’s printing requirements. Any recruitment posters should stress the fact that there was free membership for students. A good revenue stream maybe the holding of a race night. |